Key Skills

Job Description

We have both eyes open for an experienced, hands-on people person who knows how to spot great talent, connect the right people and keep things moving behind the scenes. As our Freelance Recruitment Assistant, you'll work closely with WINK's Lead Recruitment & Creative Resources, supporting recruitment and freelance resourcing across our international creative, production and business teams from our agency in Amsterdam. We're looking for someone with solid recruitment experience who enjoys bringing structure to a fast-moving environment, takes ownership of the details and knows how to keep multiple processes running smoothly. As Freelance Recruitment Assistant, you’ll keep the WINK magic alive by: Coordinating incoming applications, pre-screening calls, interviews and candidate follow-ups, including feedback and rejections across teams and time zones. Preparing concise candidate summaries and recommendations, and keeping hiring managers informed of progress and next steps. Supporting proactive talent sourcing through LinkedIn, referrals and professional networks, and maintaining an accessible international talent database. Keeping recruitment inboxes, candidate records, NDAs and recruitment documentation organised, accurate and up to date. Supporting vacancy publication and updates in collaboration with the content team. Coordinating freelance resourcing from project requests through confirmed bookings, including availability checks, rate negotiations in collaboration with Project Leads, drafting agreements and clear communication with freelance talent. Keeping Monday.com boards, hiring priorities, candidate pipelines, reporting and outstanding actions structured and current. Helping improve recruitment workflows and practical onboarding handovers in collaboration with the relevant teams. While we’re looking for out-of-the-box people, there are a few boxes we need you to tick: You bring several years of hands-on recruitment experience and can independently manage candidate communication, screening and coordination across multiple processes. You enjoy a supporting role, take initiative and keep work moving without constant direction. You spot what needs attention, prioritise confidently when things get busy and have a sharp eye for detail. You are approachable, discreet and professional with candidates, colleagues, hiring managers and external partners. You are fluent in written and spoken English and confident using LinkedIn and recruitment platforms; familiarity with Monday.com is an advantage. You care about a personal, positive candidate experience and know how to balance speed with thoughtful communication. It’s an extra plus if: You have worked in recruitment at a creative, advertising, design or production agency. You understand experiential work, brand activations, live experiences or creative production. You have experience with freelance resourcing, international recruitment or talent across multiple markets. The practical details Full-time freelance assignment, working from our Amsterdam office. Starting as soon as possible. Initial assignment duration and terms to be discussed. Why work when you could WINK? We offer: The opportunity to work closely with our creative and production teams and get to know the people and projects behind some of the world’s leading brands. A central role in WINK’s international recruitment and creative resourcing operation, with real ownership of day-to-day coordination. The opportunity to contribute to smarter processes and build your knowledge of creative talent, freelance networks and the experiential industry. A colourful, international team where creativity, care and collaboration go hand in hand. Ready to WINK with us? We'd love to hear from you! Send us your CV, a short introduction and your availability through our application form. We're looking to get someone started as soon as possible, so please let us know when you'd be available to join us. We carefully review every application and aim to get back to candidates as soon as possible. About WINK Join the party! Our universe is a colourful collective and feel-good safe haven for everyone who values uniqueness. WINK celebrates life in all its diversity, and it is part of our mission to uphold and encourage accessibility, sustainability and representation in every meaningful way we can. We do this together. No egos. No elbows.

Core Responsibilities

Coordinate recruitment processes across international teams, including applications, screening, interviews, candidate follow-ups, sourcing, documentation, and hiring updates. Manage freelance resourcing from project requests through confirmed bookings, while maintaining recruitment pipelines and improving workflows.

Requirements

Several years of hands-on recruitment experience are required, along with the ability to independently manage candidate communication, screening, and coordination across multiple processes. Candidates should be proactive, detail-oriented, discreet, fluent in written and spoken English, and confident with LinkedIn and recruitment platforms; Monday.com familiarity is an advantage.

Benefits

• Opportunity to work closely with creative and production teams
• Central role in international recruitment and creative resourcing
• Ownership of day-to-day coordination
• Opportunity to improve processes and develop industry knowledge
• International and collaborative team environment