Key Skills

Job Description

A new colleague receiving their contract, a change to employment terms or the monthly salary payment: these are moments when employees want to be able to rely on HR. As HR & Payroll Officer at HVEG Group, you help make that happen. You ensure that agreements are recorded correctly and that colleagues have someone to turn to with their questions. Based at our headquarters in Leusden, you’ll be part of Group HR. You’ll work closely with your immediate HR colleagues and colleagues across our business units. This gives you the opportunity to get to know our international fashion organisation, with businesses that each have their own teams, brands and ways of working. What makes this role interesting is the combination of HR and payroll administration. You’ll connect with colleagues throughout the organisation while developing your knowledge of personnel administration, employment terms and payroll. Your ideas are welcome too: if you see how a process could be simpler or clearer, you’ll help put that improvement into practice. What will you do as HR & Payroll Officer? You’ll combine day-to-day HR administration with the preparation and checking of payroll. Both areas receive roughly equal attention and are closely connected. A change to a contract or employment terms, for example, also needs to be reflected correctly in payroll. For our headquarters and several business units, you’ll keep employee information up to date, prepare documents on time and process changes carefully. You’ll coordinate with external payroll providers and help employees with administrative questions about their contracts, employment terms or payslips. Your responsibilities include: Prepare and process employment contracts, amendments and other employee documents, and keep digital personnel files up to date. Process new starters, internal changes and leavers, monitor contract dates and probation periods, and answer HR administration questions. Maintain HR supplier contracts, including contract periods, notice deadlines and agreed terms, and support invoice checks. Collect, check and process payroll changes, including salary and working-hour adjustments, bonuses, allowances and changes to employment terms. Monitor payroll deadlines and coordinate monthly payroll preparation with HR colleagues, Finance and external payroll providers. Check draft payroll calculations, follow up on discrepancies and answer administrative questions about payslips and salary payments. You’ll actively follow up on missing information and keep track of deadlines. You’ll handle confidential information carefully and consult an HR colleague or specialist whenever a question requires additional expertise. You’ll also help improve both areas of your work. This could involve clearer templates, practical checks or reducing manual tasks. In doing so, you’ll contribute to the ongoing development of our HR and payroll administration. What do we offer? At HVEG Group, you’ll find a varied role in which you can develop your knowledge of both HR and payroll administration. You’ll take responsibility for your own work and collaborate with colleagues who share their knowledge with you. There’s also room to take initiative and help build a well-organised HR department. In addition, we offer: A gross monthly salary between € 3400,- and € 4.400,- (scale 6 of the HVEG job and salary structure) for a full-time position, depending on your experience and qualifications. A contract of 32 - 40 hours per week. Flexible working hours and hybrid working options. An 8% holiday allowance, 25 days annual leave, plus 3 additional HVEG days. A comprehensive pension scheme. Plenty of opportunities for personal development through the HVEG Academy. Access to OpenUp for mental wellbeing, coaching and personal development. A monthly (chair) massage at the office. A contribution towards your gym membership through our corporate fitness programme. Discounts on your health insurance through our collective healthcare plan. A contribution towards prescription glasses (via ‘Bril van de Zaak’). Staff discounts on HVEG brands. ‘Summer Hours’: the flexibility to finish work at 12:00 on Fridays throughout June, July, and August. What you bring to the role You enjoy getting things right and knowing that colleagues can rely on your work. You like working with both people and data, and you stay organised when several questions or deadlines need your attention. You’re happy to help others and comfortable asking further questions when information is missing or unclear. You also bring: A completed HR-related programme at Dutch MBO level 4 with experience in HR, personnel or payroll administration, or an Associate or bachelor’s degree in HRM or a related field with practical experience gained through work or internships. At least five years of relevant experience in HR, personnel or payroll administration. Experience preparing or processing employment contracts and employee changes. An interest in payroll administration and the motivation to develop your knowledge further. Experience processing payroll changes or checking payroll is a plus. Basic knowledge of Dutch employment law and a willingness to learn more about HR- and payroll-related legislation. Good digital skills, including Excel. Experience with HR and payroll systems is an advantage. A good command of Dutch, both spoken and written. English language skills are desirable due to our international working environment. Interested? Would you like to contribute to well-organised HR and payroll administration at HVEG Group? And does the role of HR & Payroll Officer sound like the perfect fit for you? Then we'd love to hear from you! Whether you are joining us from outside the organisation or see this as a next step within HVEG Group, we welcome your application. You can either apply via [email protected], contact Arianne at +31 6 10230958, or simply send a WhatsApp message if that's easier. I'm happy to answer any questions you may have. An assessment is part of our recruitment process. We use it as a way to get to know you better and gain more insight into how you work. Diversity & inclusion At HVEG Group, we believe in the power of diversity. We welcome applications from everyone, regardless of age, gender identity, sexual orientation, ethnic background, religion, or (dis)ability. Different perspectives, backgrounds, and experiences are what drive us forward. We’re committed to fostering an inclusive environment where everyone feels valued, empowered to be themselves, and supported in their continuous growth. Please note: unsolicited agency applications are not appreciated. Recruitment for this role is managed exclusively by our preferred partners.

Core Responsibilities

Manage HR administration for headquarters and business units, including employment documents, personnel files, employee changes, supplier contracts, and employee queries. Prepare and check payroll changes and calculations, coordinate deadlines with colleagues and external providers, and help improve HR and payroll processes.

Requirements

Applicants need at least five years of relevant HR, personnel, or payroll administration experience and practical experience preparing or processing employment contracts and employee changes. A relevant HR qualification, basic knowledge of Dutch employment law, good digital skills including Excel, and strong spoken and written Dutch are required; payroll experience and English are advantageous.

Benefits

• Flexible Working Hours
• Hybrid Working Options
• Holiday Allowance
• Annual Leave
• Additional Paid Leave
• Pension Scheme
• Personal Development Opportunities
• Mental Wellbeing and Coaching Support
• Office Massage
• Gym Membership Contribution
• Health Insurance Discount
• Prescription Glasses Contribution
• Staff Discounts
• Summer Hours