Do you have an eye for detail and enjoy bringing events together? Are you organised, proactive and take pride in making sure all the practical arrangements are in place? Do you enjoy working in a dynamic environment where priorities can change, and you always looking for smarter ways to organise and coordinate things?

We might have a job for you!

At Applied Medical Europe, our international team of professionals from 75 different nationalities collaborates to improve access to high-quality healthcare globally.

As the number and size of our events continue to grow, and we work towards updating our processes to increase efficiency, we are seeking a fulltime Coordinator that will join our team. Your flexibility, dependability, and critical thinking will be key to success. The focus of this role will be on administrative and logistic tasks, and you will work closely with colleagues from different departments, including Sales and Clinical Teams, Branding, Legal, Product Development, Warehouse, Finance, and Compliance. Additionally, you will have the opportunity to participate in advanced training on our surgical products and procedures.

The role is based in our European Headquarters in Amersfoort (NL), and you will be required to travel occasionally to countries within Europe to provide on-site support during the events. You will report to Manager Congress. 

Key Responsibilities 

• Coordinate congress logistics and flag any potential conflicts with company terms and conditions and code of ethics
• Support the setup of our booth for larger events or ensure a consistent and cohesive brand presence for smaller booths by adhering to established guidelines
• Oversee the shipment and timely delivery of event materials, including digital and printed branding materials and product samples
• Troubleshoot issues related to the availability or delivery of materials
• Coordinate onsite logistics, including travel and accommodation arrangements, catering, setup, and dismantlement of the booth. 
• Prepare and complete both pre-event and post-event administration, including letters of agreement, invoices, and evaluations
• Ensure seamless event flow and adherence to timelines

Please note that this is a fixed-term position with a one-year contract.

• Relevant experience in coordinating events, logistics or a similar role
• A proactive, hands-on approach and the ability to take ownership
• Excellent communication skills in English, both written and spoken 
• Good communication skills in another European language are an advantage, especially with Italian, Spanish or French 
• Ability to travel occasionally within Europe, including the weekends 
• Proficient in using Microsoft Office, and especially Excel spreadsheets 

• An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
• 27 paid vacation days (based on fulltime contract) with option to purchase five additional days
• This is mainly an on-site role with hybrid options
• Commuting allowance of €0,25/km or full coverage of public transportation costs
• A wide variety of internal trainings and development possibilities and a tuition program for external trainings
• The opportunity to pro-actively work on your vitality and fitness
• State-of-the-art facilities, including green areas, in-house restaurant and gym
• Additional benefits, such as:
  • Attractive pension scheme (your contribution at 4%, ours at 12%)
  • €50 net monthly health insurance contribution
  • Two (paid) days per year dedicated to volunteering activities
  • Several fun company events and meaningful initiatives organized throughout the year

At Applied Medical, we are committed to make a meaningful, positive difference, each and every day. Within our European headquarters in Amersfoort (NL), we develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. Applied’s team members enjoy working in an environmentally friendly and international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. We support our team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.

If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and environment, Applied Medical is the place for you.

Interested?

Would you like to be part of our expanding team? If the answer is yes, we'd love to get to know you and look forward to hearing from you!

For more information regarding our hiring process, click here. If you have any questions, feel free to contact us via [email protected]

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