Key Skills

Job Description

Your job Are you an enthusiastic candidate with secretarial skills and some insight into employee participation? Do you ensure correct and complete preparation and handling of meetings and management of the archive? We are looking for an official secretary for one day a week to strengthen the works council of the Corporate Staff (OR-CS+). As a supporter of the works council (OR), you ensure that meetings are well prepared, information is available on time and agreements are carefully recorded. With your organizational talent and eye for detail, you help the Works Council to work together effectively and to carry out the work well. You Will Be Involved In, Among Other Things Planning and preparing meetings: you coordinate the agendas of the Works Council and the director via Outlook and plan both physical and online meetings via MS Teams. Taking care of agendas and documents: you draw up agendas and collect the relevant documents, so that everyone is well prepared at the table. Reporting: you make reports of the Works Council meetings and ensure that decisions and agreements are clearly recorded. Manage information and archive: you manage the digital and any physical archive of the Works Council and ensure that members receive up-to-date correspondence and mail. Taking care of correspondence: you will draw up draft letters and other correspondence and arrange the sending and handling of incoming mail. Keeping track of communication channels: you keep Connections, Viva Engage and the WUR support channel up to date. Support where necessary: you will assist in operational activities and help the team to keep things running smoothly. In this position, you have a high degree of responsibility and independence, with intensive cooperation with your direct colleagues, such as the Chairman and secretary of the Works Council. Your team In this position, you have a high degree of responsibility and independence, with intensive cooperation with your direct colleagues, such as the Chairman and Vice-Chairman of the Works Council. Your qualities You Will Strengthen Our Team If You Possess a relevant vocational (MBO-level) qualification or several years of demonstrable work experience in administrative or secretarial support. Have experience organizing, preparing, and taking minutes of meetings, as well as supporting decision-making processes. Are able to plan effectively, work independently, and maintain oversight of procedures, deadlines, and compliance with agreements relating to advisory and consent requests. Demonstrate strong organizational awareness and an understanding of governance structures, and are able to address board members, Works Council members, and other stakeholders in a tactful yet clear manner regarding agreements, actions, and deadlines. Have an excellent command of Dutch (minimum C1 level) and English (minimum B2 level), both written and spoken, and are able to independently consult and interpret legislation, regulations, policy documents, and legal texts. Have knowledge of the Dutch Works Councils Act (Wet op de ondernemingsraden, WOR), or are willing and able to acquire this knowledge quickly. In our international working environment, there is an increasing amount of communication in English. For this position language level (https://www.coe.int/en/web/common-european-framework-reference-languages/table-1-cefr-3.3-common-reference-levels-global-scale) B2 in English is required. We offer Wageningen University & Research offers excellent terms of employment (https://www.wur.nl/en/jobs/conditions-of-employment). A few highlights from our Collective Labour Agreement include: working hours that can be discussed and arranged so that they allow for the best possible work-life balance; sabbatical leave, study leave, and partially paid parental leave; there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee; a fixed year-end bonus of 8,3%; excellent pension scheme. In addition to these first-rate employee benefits, you will of course receive a good salary. We offer, depending on your experience, a competitive gross salary of between € 2,962.- and € 3,728.- for a full-time working week of 36 hours, in accordance with the CLA Wageningen Research (scale 6). This role is based on a working week of 8 hours. We initially offer a one-year contract, with the possibility of renewal subject to satisfactory performance and depending on the organisation’s financial situation. Important information For more information about the position, please contact Annelies Coppelmans, Secretary to the Works Council Corporate Staff, via phone number: +31 317-481537 or via email: [email protected] (mailto:[email protected]). Questions about the procedure? Get in touch with Edvard Jongschaap, Corporate Recruiter, via email: [email protected] (mailto:[email protected]). Ready to apply? Click on the application button next to the vacancy on our website. Only applications submitted through our website will be considered. You can apply up to and including Monday 7th of December 2026. Internal candidates are preferred to apply before 13 November 2026. Applications are reviewed regularly. Therefore, the position may be filled before the stated closing date. Welcome, safe, and valued Wageningen University & Research (WUR) highly values diversity and inclusion because we believe that different insights lead to innovative solutions. We create a work environment where everyone feels welcome, safe, and appreciated, regardless of background, identity, or experience. Together, we are building a culture where everyone's unique contribution adds to the success of our organization. We are The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,600 employees (6,700 fte) and 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines. Read the 5 reasons (https://www.wur.nl/en/Jobs/Why-choose-WUR.htm) why your future colleagues enjoy working at WUR and watch the video below to get an idea of our green campus! We will recruit for the vacancy ourselves, so no employment agencies please. However, sharing in your network is appreciated.

Core Responsibilities

Plan and prepare Works Council meetings, coordinate agendas and documents, record decisions and agreements, and manage correspondence and archives. Maintain communication channels and provide operational support to help the Works Council function effectively.

Requirements

Applicants need a relevant vocational qualification or several years of administrative or secretarial support experience, along with experience organizing meetings and taking minutes. They must be able to work independently, manage procedures and deadlines, communicate tactfully, have Dutch proficiency at C1 and English at B2 or higher, and know or quickly learn the Dutch Works Councils Act.

Benefits

• Flexible Working Hours
• Sabbatical Leave
• Study Leave
• Partially Paid Parental Leave
• Campus Sports Facilities
• Year-End Bonus
• Pension Scheme