Your mission

We are looking for a detail-oriented and proactive Senior HR Specialist to manage HR operations and drive HR projects across Germany and one additional country. This role plays a key part in ensuring smooth employee lifecycle management, HR compliance coordination, and effective HR process implementation in an international environment.

The role focuses approximately 70% on HR operations and projects, and 30% on recruitment and coordination support.
As our organization continues to grow and evolve, you will also play an important role in cross-country HR initiatives, including organizational restructuring and legal entity transitions. This position offers valuable opportunities to take ownership of HR projects and collaborate with stakeholders across different countries.

Location: Germany, Frankfurt

Contract: 12-month contract, renewable

HR Operations & Employee Lifecycle (approx. 70%, including HR projects)

• Manage and coordinate employee lifecycle processes, including onboarding, internal transfers, and offboarding across Germany and one additional country.
• Maintain accurate employee records and organizational data in HR systems (e.g., Personio) and internal platforms.
• Coordinate cross-functional onboarding arrangements with IT, local administration, and relevant departments.
• Manage employee documentation, onboarding communications, scheduling, and internal announcements.
• Coordinate employee benefits administration, including insurance, allowances, and related arrangements.
• Support compliance with applicable local labor regulations and HR policies, working closely with internal stakeholders and external advisors.
• Collaborate with HR teams in the Netherlands, China, and other locations to ensure consistent HR practices and effective policy implementation.

HR Project Management

• Plan, coordinate, and drive HR projects across Germany and the additional assigned country, ensuring timely execution and successful implementation.
• Take ownership of project planning, timelines, milestones, deliverables, and progress tracking.
• Play a key role in organizational restructuring and legal entity transition projects, coordinating HR-related activities, documentation, and stakeholder communications.
• Work closely with cross-functional teams, including HR, Finance, Legal, IT, and external service providers, to align project requirements and resolve operational issues.
• Identify potential project risks, monitor progress, and proactively follow up on outstanding actions to ensure smooth implementation.
• Drive HR process improvement and standardization initiatives to enhance operational efficiency and consistency across countries.

Contracts, Visa & Compliance Support

• Prepare and maintain employment documents, including offer letters, employment contracts, and HR policy documentation.
• Coordinate contract signing processes and maintain well-organized digital personnel records.
• Support work visa and residence permit application or renewal processes in coordination with relevant stakeholders and external providers.
• Assist with HR compliance documentation and ensure appropriate coordination across the assigned countries.

Recruitment & Coordination Support (approx. 30%)

• Coordinate recruitment activities across Germany and the additional assigned country, with a particular focus on intern and junior-level hiring.
• Support resume screening, candidate communication, and interview coordination.
• Arrange interviews and internal meetings, manage scheduling logistics, and follow up with relevant stakeholders.
• Support recruitment channel management and employer branding initiatives.

Vendor & Administrative Support

• Coordinate with external HR service providers, including payroll, insurance, and other local vendors, to ensure accurate and timely service delivery.
• Support vendor-related documentation, administrative processes, and follow-up activities.
• Assist with internal events, team-building activities, and general office administration as needed.

Your profile

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Fluent in German and English, with strong written and verbal communication skills.
• 1–3 years of experience in HR operations, HR administration, or HR project coordination, preferably in a multinational environment.
• Demonstrated ability to manage HR projects, coordinate cross-functional stakeholders, and drive initiatives from planning through implementation.
• Strong project coordination and organizational skills, with the ability to manage multiple priorities, track progress, and meet deadlines.
• Familiarity with HR systems; experience with Personio is a strong advantage.
• Basic knowledge of German labor law and HR practices is an advantage.
• Experience supporting HR operations across multiple countries or participating in organizational restructuring projects is a plus.
• Strong attention to detail, problem-solving skills, and the ability to work independently.
• Excellent interpersonal and cross-cultural communication skills.
• Ability to handle confidential employee information with professionalism and discretion.
• Proactive, responsible, adaptable, and service-oriented, with a hands-on approach to problem-solving.

By submitting your application, you acknowledge and agree that Hikrobot may process your personal data for recruitment purposes in accordance with applicable GDPR requirements

Why us?

About us

About Hikrobot

Hikrobot is a global leader in machine vision and autonomous mobile robot (AMR) solutions, committed to enabling intelligent automation across manufacturing, logistics, and intralogistics industries worldwide. Hikrobot leverages strong R&D capabilities, large-scale engineering experience, and a global service network to deliver reliable, high-performance industrial automation solutions.