Key Skills

Job Description

The position In this role, you will be a key partner to our Leadership Team, helping ensure the smooth and efficient running of our day-to-day operations in a fast-growing, international energy scale-up. You will play a vital role in keeping our leadership team organized, informed, and focused on strategic priorities, while coordinating internal and external stakeholders across multiple countries. The ideal candidate is proactive, highly organized, and adaptable, with excellent communication skills and a genuine interest in the energy transition. What is in it for you We are committed to creating an inclusive, values-based culture where everyone feels that they belong and has the opportunity to do meaningful work. We offer a market competitive compensation package, including but not limited to: 30 Days Paid Holiday Leave 1 Day Paid Wellness Leave 1 Day Paid Birthday Leave Paid Maternity and Partner Leave Pawternity Leave Mental Health and Wellbeing Support Remote Office Budget Internet Allowance Development Plan & Budget Stock Appreciation Rights 2 Days Paid Volunteer Leave Learn about all of our benefits on our careers page. What you will do Executive Support: Provide day-to-day administrative and organizational support to the CEO and Leadership Team, ensuring they are well-prepared, informed, and able to focus on key business priorities. Agenda & Calendar Management: Manage complex calendars, coordinate meetings, and proactively optimize schedules, balancing priorities and accommodating last-minute changes. Meeting Coordination: Organize and facilitate internal and external meetings, including with shareholders, investors, partners, and other key stakeholders, ensuring all logistics are handled seamlessly. Leadership Team Meetings: Prepare agendas and minutes, document key decisions, and coordinate follow-up actions to ensure accountability and timely execution. Travel & Logistics: Arrange business travel, accommodation, and itineraries for the Leadership Team, ensuring efficient and smooth travel experiences. Communication & Presentations: Prepare, format, and proofread internal and external communications, including emails, memos, presentations, and reports on behalf of the Leadership Team. Stakeholder Coordination: Act as a central point of contact between the Leadership Team and internal teams, investors, shareholders, partners, and other external stakeholders, ensuring clear and professional communication. Event Management & Support: Coordinate leadership-related events, company gatherings, investor meetings, conferences, and interviews. Operational Efficiency: Identify opportunities to improve administrative processes, implement organizational tools, and streamline workflows to support the company's continued growth. Confidentiality & Discretion: Handle sensitive business information, leadership discussions, and company matters with the highest level of professionalism and discretion. Hybrid Working: Be available to work from our Amsterdam office as needed and collaborate with colleagues across our international offices. What you will need: 3+ years of experience in a similar Executive Assistant, Personal Assistant, or senior administrative support role. Excellent organizational and time-management skills, with the ability to prioritize multiple tasks in a fast-paced, dynamic environment. Strong written and verbal communication skills in English; Dutch is a plus. Proficiency in Google Workspace and Microsoft Office, including Google Calendar, Drive, Outlook, Excel, and PowerPoint. A proactive, hands-on, and solution-oriented mindset, with the ability to anticipate needs, take initiative, and leverage AI tools to simplify tasks and automate daily processes. Strong interpersonal skills and the ability to work effectively with stakeholders at all levels, both internally and externally. High level of discretion and ability to handle confidential information. Flexibility and adaptability, with the ability to manage changing priorities in a growing international and remote organization. Interest in green technology, sustainability, and the energy transition is a plus. Who we are Sympower is accelerating the global transition towards ‘net-zero’ by helping to build smarter, cleaner renewable energy systems. Using our proprietary software platform, we help balance the supply and demand of electricity across international energy networks. We help businesses, grid operators, asset owners and other energy stakeholders around the world reduce their carbon emissions, integrate more distributed renewable energy resources, and generate new revenue streams by participating in demand-side response services. Learn more about us in this video. Since 2022, Sympower has been a certified B Corp, which shows the company is meeting high standards of verified performance, accountability, and transparency across 5 impact areas: governance, workers, community, environment, and customers. Sympower is an equal opportunity employer. We encourage a diverse workforce and are committed to creating an inclusive environment for all team members. Your personal data will be processed in accordance with our Privacy Policy. MESSAGE TO RECRUITMENT AGENCIES: support for filling this position is not required, so proposals for recruitment services will not be reviewed or responded to.

Core Responsibilities

Provide administrative and organizational support to the CEO and Leadership Team, including calendar management, meeting preparation, travel arrangements, communications, and stakeholder coordination. Coordinate leadership events and follow-up actions, improve administrative workflows, and handle sensitive information with discretion.

Requirements

Candidates need at least three years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role, along with strong organizational, communication, interpersonal, and time-management skills. Proficiency in Google Workspace and Microsoft Office is required; a proactive approach, discretion, adaptability, and the ability to use AI tools are also expected, while Dutch and an interest in the energy transition are advantages.

Benefits

• 30 Days Paid Holiday Leave
• Paid Wellness Leave
• Paid Birthday Leave
• Paid Maternity and Partner Leave
• Pawternity Leave
• Mental Health and Wellbeing Support
• Remote Office Budget
• Internet Allowance
• Development Plan and Budget
• Stock Appreciation Rights
• Paid Volunteer Leave