Key Skills

Job Description

1. Position Summary We are looking for a European Business Operations Specialist based in the Netherlands to support ELITE Solar’s growing European business. This position combines logistics coordination, customs and VAT compliance support, local administration, financial coordination, and sales operations. The role will serve as a local operational contact for ELITE Solar Netherlands, working closely with European sales teams, headquarters, banks, logistics providers, accountants, and external advisors. 2. Key Responsibilities Logistics, Customs & DDP Delivery * Coordinate European import shipments, customs clearance, and DDP deliveries to project sites. * Work with freight forwarders, customs brokers, and logistics providers. * Support HS code classification, customs documentation, import duties, and delivery cost calculations. * Coordinate shipments entering through the Netherlands and deliveries to other EU countries, particularly Italy, France, and Spain. * Monitor shipment schedules, customs clearance, and final delivery. VAT, Tax & Trade Compliance Support * Understand Dutch and EU import VAT regulations, including Article 23 VAT deferment arrangements. * Coordinate with external tax advisors on VAT treatment for cross-border EU transactions. * Support the evaluation of customs duty suspension, bonded warehousing, and other applicable customs procedures. * Maintain accurate import, customs, and VAT-related records. * Assist in ensuring compliance with relevant EU trade and customs requirements. Netherlands Entity Administration & Financial Support * Support the daily administrative operations of ELITE Solar Netherlands. * Coordinate with local banks on account opening, banking documentation, and routine banking matters. * Liaise with external accountants, tax advisors, and corporate service providers. * Assist with invoice processing, expense tracking, payment documentation, and bookkeeping records. * Maintain company administrative records and support local regulatory filings. Sales Operations & Trade Finance Support * Support European sales teams with order execution, commercial documentation, and customer requirements. * Coordinate documentation for Letters of Credit (LC), bank guarantees, and other trade finance instruments. * Assist with customer supplier registration, qualification, and required compliance documents. * Support commercial quotations with logistics cost estimates, Incoterms, and delivery arrangements. * Coordinate with headquarters and internal departments to resolve operational issues. 3. Qualifications & Requirements Required: * Bachelor’s degree in Logistics, International Business, Supply Chain, Finance, or a related field. * Minimum 3 years of relevant experience in logistics, import/export operations, business operations, or international trade. * Practical knowledge of EU customs procedures, import VAT, and cross-border logistics. * Familiarity with Dutch VAT regulations and Article 23 import VAT deferment. * Experience coordinating with freight forwarders, customs brokers, accountants, or banks. * Strong organizational skills and ability to manage multiple operational and administrative tasks. * Fluent English, both written and spoken. * Based in the Netherlands and legally authorized to work locally. Preferred: * Chinese language proficiency is a strong advantage. * Dutch language proficiency is preferred. * Experience with Letters of Credit, bank guarantees, and international trade documentation. * Experience in the solar PV, renewable energy, or industrial equipment sectors. * Familiarity with ERP systems, invoicing, and basic bookkeeping. * Experience supporting a European subsidiary of an international company. 4. Key Performance Indicators * Timely and accurate customs clearance and DDP delivery coordination. * Effective management of import VAT and customs documentation. * Timely completion of local administrative and banking support tasks. * Accurate financial records and coordination with external accountants. * Responsive sales support and efficient resolution of operational issues. * Development of standardized logistics and administrative procedures. 5. Role Development During the initial business development stage, the position will focus on establishing ELITE Solar Netherlands’ operational infrastructure, including banking, administration, customs, VAT, and logistics processes. As European sales volumes increase, the role will gradually take greater responsibility for shipment coordination, DDP delivery execution, and trade finance support.

Core Responsibilities

Coordinate European imports, customs clearance, DDP deliveries, and related VAT and trade compliance, working with logistics providers and external advisors. Support the Netherlands entity’s administration and financial records, banking, sales operations, and trade finance documentation.

Requirements

Requires a bachelor’s degree in a relevant field and at least three years of experience in logistics, import/export, business operations, or international trade. Candidates need practical knowledge of EU customs, import VAT, Dutch Article 23 arrangements, and cross-border logistics, along with fluent English and authorization to work in the Netherlands.