Project Assistant
€2,931.36 - €3,757.56 per month
Key Skills
Job Description
Hours: 24 hours per week (66.67%)
Reports to: Project Manager (SWANA)
Contract Type: Fixed – Term 1 year contract with possibility of extension
Salary Range : NL scale 8: €2.931,36 - €3.757,56 gross per month based on 36 hours work week (100%).
Location: The Hague, The Netherlands
Deadline: 20 November, 2026, 23.59 CET
We are looking for an enthusiastic, proactive colleague who gets energy from supporting and organizing projects and activities. A candidate who enjoys working with many different colleagues from diverse backgrounds, able to multi-task and prioritize workload.
Job Purpose
The Project Assistant will provide operational, financial and administrative organization work according to the requirements and procedures of the Hivos organization.
- Assists Program Manager and project team.
- Assists in preparation and dissemination of contracts for partners and consultants created on Hivos program management system (All Solutions).
- Processes financial and operational data and supports Finance Officer/Manager
- Assist the Financial Officer with assessing financial reports and managing audit processes.
- Monitors reporting schedules and requirements
- Organizes meetings, (including coordinating and sending agenda), events, travel and logistics.
- Maintains administrative systems and reporting schedules.
- Supports internal and external communications.
- Provides operational support to the project/program.
- Helps improve administrative processes
- Communicates project-related matters with both internal and external stakeholders and ensure a timely follow-up.
Profile and Skills
- Good command of English is essential with Dutch as a Pré.
- At least 4-6 years of relevant work experience in the field of project assistance & administration
- Relevant level of thinking/education in secondary vocational education or higher.
- Able to work independently, and is detailed, organized and result-oriented and able to perform many different tasks under pressure and time constraints.
- Handles coordination and implementation of multiple projects simultaneously
- High level of integrity and a good sense of cross-cultural communication
- Experienced with sensitive information or working in difficult operational environments
- Computer literate, in particular MS Word, Excel, PowerPoint and SharePoint
What we offer
In this position you will work at the Hivos’ Office in the city center of The Hague. We offer a stimulating work environment in a professional international organization with very dedicated staff. We offer a local contract based on Hivos local labor conditions, with remuneration commensurate with the experience and expertise.
We provide a laptop and travel expenses according to our commuting policies, as well as participation in our pension fund. Flexible working arrangements to be discussed.
Want to apply?
Please submit a cover letter (maximum 1 page) and CV (maximum 2 pages) as soon as possible by clicking the ‘Apply here’ button. Applications are being received until 20 November 2026, 23.59 CET.
Candidates are highly encouraged to provide a clear track record of results in their CV and to use their cover letter to clearly and concisely address the requirements of the role elaborated above.
If you are selected for the final stage of the selection process, please note that professional references will be asked for from your previous employers, and a safeguarding vetting will be done, in accordance with the Misconduct Disclosure Scheme's requirements, which Hivos has endorsed.
A police clearance (VOG) may be required (where the position requires it, and national laws allow it). Exceptions will only be made if there is prohibition of local legislation or when the candidate is unable to obtain police clearance due to activities on LGTB+ and Human Rights.
We may check social media – unless applicants state they do not wish us to do so. Accuracy of information in the curriculum vitae will also be checked
- Once selected and interviewed, an assignment will be part of the recruitment process.
- Kindly note that you must be in possession of a valid work permit for the Netherlands.
Core Responsibilities
The Project Assistant provides operational, financial, and administrative support to the project team and program manager. Responsibilities include managing reporting schedules, organizing meetings and logistics, and maintaining administrative systems.
Requirements
Candidates must have 4-6 years of relevant experience in project assistance and administration with a strong command of English. A secondary vocational education or higher is required, along with proficiency in MS Office and the ability to work in a cross-cultural environment.
Benefits
- Pension fund
- Travel expenses
- Laptop
- Flexible working arrangements
About Hivos
Industry: Non-profit Organizations
Company size: 201-500 employees
Mission: Hivos works for a world where people can realize their full potential, unleashing their ingenuity and creativity to build fair, just and life-sustaining societies for themselves and generations to come. Our mission is to amplify and connect voices that promote social and environmental justice and challenge power imbalances. We particularly empower marginalized rightsholders to raise their voice and demand freedom of choice. Hivos supports the development of alternative solutions to deep-seated problems so that individuals and communities can make responsible and equitable choices within political and economic systems that serve their needs and preserve the planet. We connect people and organizations offering alternatives to those looking for solutions in their fight for social and environmental justice. Vision: Hivos firmly believes in every person’s right to live in freedom and dignity, to enjoy equal opportunities, and to influence decisions made regarding the changes they want to see in their lives, communities and country. We envision a world in which individual differences and backgrounds are respected and used to strengthen communities. A world in which people join forces to challenge the power imbalances that allow environmental degradation and propel climate change; that condone exploitation, oppression and exclusion; and that perpetuate gender inequalities. Core values: We believe that human life in its many forms is valuable. All people deserve to achieve their full potential, but are also responsible for sustaining the environment. Living in freedom and dignity with respect for others and the planet leads to individual well-being and fair, vibrant societies. • Freedom & dignity • Responsible citizenship • Self-determination & diversity • Equality & justice • Sustainable use of our planet’s resources Our three impact areas: • Gender Equality, Diversity and Inclusion • Climate Justice • Civic Rights in a Digital Age