• Transaction Coordination: Manage real estate transactions from executed contract through closing, ensuring all milestones, contingency dates and deadlines are properly tracked and met.
• Coordinate routine communication between agents, clients, lenders, title and escrow companies, inspectors and other transaction stakeholders.
• Proactively follow up on outstanding documents, signatures, approvals and action items to prevent delays.
• Keep agents and relevant parties informed about transaction progress, upcoming deadlines and outstanding requirements.
• Identify potential issues and escalate contractual questions, negotiations and matters requiring the involvement of a licensed real estate professional.
• Contracts and Documentation: Prepare transaction documents using agent-provided information, brokerage-approved templates and established procedures.
• Send documents for electronic signatures, monitor completion and verify that all required fields, dates, initials and signatures are present.
• Review and maintain complete, accurate and well-organized transaction files in accordance with brokerage checklists and compliance procedures.
• Identify missing, inconsistent or incomplete documentation and flag it for agent or broker review.
• Listing and MLS Support: Assist with listing intake, organize property information and maintain accurate listing records.
• Enter and update approved listing information in MLS platforms when authorized by the client and applicable procedures.
• Support listing documentation, status updates and other related coordination activities.
• Administrative and Communication Support: Manage transaction-related emails, scheduling, reminders and follow-ups.
• Update transaction management platforms, CRMs and task-management systems to ensure accurate records and efficient workflows.
• Prepare transaction status reports and maintain organized checklists across multiple active transactions.
• Support improvements to transaction processes, documentation workflows and handoff procedures when appropriate.
• Maintain professional communication, confidentiality and adherence to agreed deliverables, timelines and independent contractor engagement requirements.

Requirements:

• Previous hands-on experience in real estate transaction coordination is required.
• Experience supporting U.S.-based real estate transactions is strongly preferred, with a solid understanding of the contract-to-close process.
• Working knowledge of real estate contracts, disclosures, contingencies, transaction timelines and closing procedures.
• Strong document review, transaction file-management and administrative coordination skills.
• Excellent written and spoken English proficiency, with a native or near-native level of communication preferred.
• Strong organizational skills, exceptional attention to detail and the ability to manage multiple deadlines and transactions simultaneously.
• Proven ability to communicate professionally with real estate agents, clients, lenders, title and escrow companies, vendors and other transaction stakeholders.
• A proactive approach to follow-ups, problem identification and deadline management.
• Ability to work effectively within established brokerage procedures, checklists and compliance guidelines.
• Good judgment in distinguishing administrative matters from contractual or legal questions that must be escalated to licensed professionals.
• Ability to quickly learn state-specific real estate forms, brokerage procedures and client-specific software.
• MLS experience is preferred, as is previous experience with residential real estate transactions. Commercial real estate experience is an additional advantage.
• Spanish-English bilingual proficiency is a plus.
• Comfortable working independently in a remote environment while collaborating with U.S.-based teams.
• Flexibility to work during U.S. business hours, primarily Monday through Friday, depending on client requirements.
• Familiarity with one or more of the following software categories and platforms is highly valuable:
  • Transaction Management: SkySlope, Dotloop, BoldTrail, Brokermint or comparable platforms.
  • Electronic Signatures: DocuSign, Dotloop, Authentisign or similar tools.
  • Real Estate Forms: ZipForms and state-specific real estate forms platforms.
  • MLS Platforms: Experience with one or more U.S. Multiple Listing Service systems.
  • Real Estate CRM: Follow Up Boss, Lofty, kvCORE or comparable solutions.
  • Productivity Tools: Microsoft Office and Google Workspace.
  • Project and Task Management: ClickUp, Trello, Asana or similar applications.

Benefits:

• Competitive compensation rates based on the client engagement and agreed scope of work.
• Weekly payments for completed services, according to the engagement terms.
• Access to multiple part-time and full-time client opportunities.
• Ongoing talent pool offering opportunities to be considered for current and future U.S. real estate engagements.
• Free training and professional upskilling opportunities.
• Continuous guidance and support throughout client engagements.
• Access to a supportive professional community and opportunities to connect with other virtual assistants.
• Remote working opportunities with U.S.-based real estate professionals.
• Potential for long-term professional collaborations.
• Flexible engagement options, with schedules and working hours agreed upon according to client requirements.
• Opportunities to develop expertise in different real estate transaction management platforms, brokerage procedures and workflows.

Additional Engagement Information:

• Engagements are governed by a Master Services Agreement (MSA) and a Statement of Work (SOW).
• This is an independent contractor opportunity, not an offer of employment.
• Contractors are not employees of the partner company or its clients.
• Compensation is processed through the partner company according to the agreed engagement terms.
• Part-time and full-time schedules may be available, with most assignments requiring availability during U.S. business hours.
• Exact working hours, time-zone overlap and weekly availability will depend on the client engagement and mutually agreed scope of work.