Key Skills

Job Description

Company Description XIVER is a European microsystems and semiconductor partner that helps customers worldwide bring complex, high-value innovations to market faster. By combining deep technology expertise with a strong focus on Design for Manufacturing, XIVER applies concurrent engineering from the start to accelerate development, reduce risk, and optimize time-to-market. The company serves fast-evolving, AI-driven markets such as semiconductor equipment OEMs, photonics, transducers, and IR technologies, working in close collaboration with customers to ensure precision and quality throughout industrialization. Based at the High Tech Campus in Eindhoven, XIVER’s team of 100+ highly skilled professionals builds on a strong heritage of innovation. The company is a trusted global partner known for its expertise, agility, and industrialization excellence. Role Description The Executive Assistant to the Chief Executive Officer is a full-time, on-site role located in Eindhoven. This role provides high-level administrative and organizational support to the CEO, including managing calendars, coordinating meetings, and arranging travel and accommodations. The Executive Assistant prepares and processes expense reports, drafts and reviews correspondence, and maintains confidential documents and records. Daily tasks include organizing executive meetings and events, preparing meeting agendas and minutes, and ensuring effective follow-up on action items. The role also involves acting as a key point of contact between the CEO and internal and external stakeholders, supporting strategic initiatives, and contributing to the smooth operation of the executive office. Qualifications Strong Executive Administrative Assistance and Executive Support skills, including handling confidential information and supporting senior leadership. Solid Administrative Assistance experience, with the ability to manage documentation, correspondence, and office workflows efficiently. Proficiency in Diary Management, including complex calendar coordination, prioritization of commitments, and meeting scheduling. Experience preparing and managing Expense Reports, travel itineraries, and related financial documentation with high accuracy. Excellent written and verbal communication skills in English; Dutch proficiency is an advantage. Advanced proficiency with productivity tools such as Microsoft Office or Google Workspace and digital collaboration platforms. Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, technology-driven environment. Proactive mindset, discretion, and the ability to build effective working relationships across diverse teams and cultures. Relevant vocational training or a degree in Business Administration, Management, or a related field; prior experience supporting C-level executives is highly beneficial.

Core Responsibilities

Provide high-level administrative and organizational support to the CEO, including calendar and meeting coordination, travel arrangements, expense reports, correspondence, and confidential records management. Organize executive meetings and events, prepare agendas and minutes, follow up on action items, liaise with stakeholders, and support strategic initiatives and the executive office.

Requirements

Candidates should have executive or administrative support experience, strong calendar-management and organizational skills, and accuracy in handling expenses, travel documentation, correspondence, and confidential information. Excellent English communication, proficiency with Microsoft Office or Google Workspace, discretion, and relevant vocational training or a degree in business, management, or a related field are sought; C-level support experience and Dutch proficiency are advantageous.