Key Skills

Job Description

Company: The New Ways B.V. | G-ROLLZ Amsterdam Location: Amsterdam, Netherlands (On-site) Position: Full-Time About Our Company The New Ways B.V. is an Amsterdam-based international company behind the growing G-ROLLZ brand. We specialize in smoking accessories and gift items, distributed across international markets. Our collections feature collaborations with iconic names such as Banksy Graffiti, Hello Kitty, Jimi Hendrix, Marilyn Monroe, Elvis Presley, and many more. We are looking for a highly intelligent, organized, tech-savvy, and proactive Executive Assistant to work directly with our CEO and manage business priorities, daily operations, and multiple ongoing projects. What We Are Looking For – 10 Key Requirements 1. CEO Daily Planning & Prioritization Organize the CEO’s daily schedule, identify urgent tasks, set priorities, and prepare a clear 4-hour focused work plan to maximize productivity. 2. Advanced Microsoft Excel Skills Excellent Excel knowledge, including XLOOKUP, VLOOKUP, IF, SUMIFS, COUNTIFS, PivotTables, complex formulas, data analysis, and reporting. 3. Strong Mathematics & Analytical Thinking Excellent numerical ability, logical thinking, problem-solving skills, and confidence working with figures, calculations, and business data. 4. Exceptional English Communication Outstanding written and spoken English. Ability to independently draft professional international emails, business letters, reports, and correspondence on behalf of the CEO. 5. Software & Technology Expertise Strong knowledge of Microsoft 365, Outlook, Excel, PowerPoint, cloud platforms, and business management software. Experience with CRM, ERP, and project management systems is preferred. 6. AI & Fast Learning Ability Quick to learn new software and technologies. Resourceful in using ChatGPT, AI tools, Google, and online resources to find solutions, create formulas, automate tasks, and solve problems independently. 7. Task & Project Management Manage multiple projects simultaneously using tools such as Asana, ClickUp, Microsoft Planner, or similar software. Track deadlines, priorities, pending tasks, and project progress. 8. Follow-Up & Business Coordination Coordinate with internal teams, international suppliers, customers, and departments. Follow up on orders, documents, projects, and pending decisions until completion. 9. Independent Working & Problem-Solving Ability to understand instructions quickly, take ownership of tasks, find practical solutions, and complete assignments with minimal supervision. 10. Excellent Organization & Time Management Maintain a clear daily task list for the CEO, prevent important work from being forgotten, prepare reminders, track unfinished assignments, and ensure every important task gets completed on time. What We Expect We want someone who can think ahead, organize the CEO’s working day, manage multiple business priorities, and turn complex tasks into clear, actionable plans. The ideal candidate should be able to take a large number of tasks, identify what is most important, and guide the CEO through an efficient daily schedule. Who Should Apply? * Candidates with proven experience in executive assistance, business operations, or project coordination. * Excellent English, advanced Excel, strong mathematical ability, and modern software skills are essential. * Fast learners with a proactive mindset, strong organizational skills, and the confidence to work directly with a CEO. * Professional, trustworthy, discreet, and capable of handling confidential business information. To Apply: Please submit your CV with a short explanation of your Excel expertise, software experience, and how you organize multiple business priorities. G-ROLLZ Amsterdam | The New Ways B.V.

Core Responsibilities

Organize the CEO’s schedule, priorities, and focused work plan while managing multiple business projects and tracking tasks, deadlines, and progress. Coordinate with internal teams and external partners, follow up on orders and decisions, and ensure important assignments are completed on time.

Requirements

Candidates should have experience in executive assistance, business operations, or project coordination, along with excellent English, advanced Excel skills, strong numerical and analytical ability, and proficiency with modern business software. The role also requires initiative, organization, discretion, independent problem-solving, and the ability to manage multiple priorities with minimal supervision.