Management Assistant
Key Skills
Job Description
Your Role in Our Story:
As Management Assistant at ACT Group, you will support our Executive Board and senior leaders, keeping schedules, communication and daily activities organised.
- Manage complex calendars, meetings and international travel.
- Prepare meeting materials, document actions and follow up on deadlines.
- Coordinate correspondence, reports, presentations, expenses and invoices.
- Work with colleagues and external partners across our global organisation.
- Improve administrative processes using digital tools, including Microsoft 365 and ChatGPT.
- Handle confidential information with discretion and professionalism.
Your Expertise:
- At least 2 years of experience in a similar administrative or executive support role.
- Experience in an international, fast-paced environment.
- Strong organisational skills and the ability to manage competing priorities.
- A proactive, service-minded approach, anticipating needs and solving problems independently.
- Excellent communication skills in English and confidence working with senior stakeholders.
- Proficiency in Microsoft 365 and an interest in new digital tools.
- Accuracy, discretion, adaptability and a collaborative mindset.
Core Responsibilities
The Management Assistant will support the Executive Board and senior leaders by managing complex calendars, travel, and daily administrative activities. They are responsible for preparing meeting materials, coordinating correspondence, and improving administrative processes using digital tools.
Requirements
Candidates must have at least 2 years of experience in an administrative or executive support role within an international environment. Proficiency in Microsoft 365 and strong organizational, communication, and problem-solving skills are required.
About ACT Group
Industry: Environmental Services
Company size: 501-1,000 employees
Organizations come to ACT when a climate target, regulatory requirement, or emissions challenge needs a solution. What can be delivered? What will it cost? What are the risks? And what happens when regulation or supply changes? ACT has been answering those questions inside environmental markets for more than 16 years. Today that means 500+ specialists across nine offices, spanning LATAM, North America, EMEA, and APAC, structuring, sourcing, and delivering the products each client needs, timed to their regulatory deadlines and reporting cycles.