Key Skills

Job Description

Purpose of the Role The Document Controller is responsible for supporting the management, registration, distribution, filing, tracking, and archiving of project documentation to ensure information is properly controlled and readily available to authorized stakeholders. Key Responsibilities Document Control Activities Register incoming and outgoing project documents. Maintain document management systems and registers. Process transmittals and document distribution. Ensure proper document numbering and revision control. Archive documentation in accordance with project procedures. Records Management Maintain electronic and physical filing systems. Monitor document review and approval workflows. Track overdue documents and actions. Support document retrieval requests. Reporting Update document status reports. Monitor document control KPIs. Assist in audit preparations and compliance reviews. Key Deliverables Document Registers Transmittals Distribution Logs Filing Records Document Status Reports Required Qualifications Education Diploma or Bachelor's Degree in Administration, Information Management, or related discipline. Experience Minimum 3-5 years of document control experience. Experience in engineering, construction, or infrastructure projects is desirable. Technical Skills EDMS Systems SharePoint Microsoft Office Suite Document Management Language Requirements Professional proficiency in English, both written and spoken. Professional proficiency in Dutch, both written and spoken.

Core Responsibilities

Manage the registration, distribution, tracking, filing, and archiving of project documents, maintaining document systems and ensuring correct numbering and revision control. Monitor review and approval workflows, track overdue items, support audits and retrieval requests, and prepare document status and KPI reports.

Requirements

A diploma or bachelor's degree in administration, information management, or a related discipline is required, along with 3–5 years of document control experience. Experience in engineering, construction, or infrastructure projects is desirable, as are skills with EDMS, SharePoint, and Microsoft Office; professional proficiency in written and spoken English and Dutch is required.