Key Skills

Job Description

Finance Administrator About Us Gekko Trading is a young, fast-growing international trading company based in Amsterdam. We source and ship food products to markets across West and Central Africa: over 500 shipments a year, and the number keeps climbing. Our business moves quickly, with multiple shipments per week, dynamic suppliers, different currencies and a broad partner network. We’re a small, close-knit team of 4 with big ambitions, and we intend to keep growing. We’re now looking for someone who can bring structure, clarity and consistency to our finance operations and grow with us. Role Purpose You’ll take ownership of our day-to-day finance operations, including supplier payments, account reconciliations, tax support, expense processing and consistency checks against agreements. You’ll make sure our financial workflows are accurate, timely and scalable, and you’ll help improve how our processes run as the company grows. You’ll work closely with a senior, experienced external financial advisor who supports Gekko on strategic finance. Responsibilities Supplier Payments & Invoice Processing Maintain an organized overview of upcoming supplier payments and open balances Ensure invoices are complete, accurate and approved before processing Prepare payment batches and support posting/booking in the accounting system Account Reconciliation (Suppliers & Customers) Reconcile supplier and customer accounts regularly Investigate and resolve differences in statements or balances Maintain clean records of outstanding payables and receivables Coordinate follow-ups with internal teams and external partners Tax Administration & Compliance Support Prepare data for periodic VAT filings and coordinate submission Support our external accountant with corporate tax documentation Process payroll-related tax items Keep documentation in line with bookkeeping and audit standards Expense Invoice Handling Monitor incoming invoices to ensure timely recording Categorize expenses to the correct accounts and cost centres Keep documentation consistent and complete Financial Controls & Contract Consistency Checks Verify that financial records reflect agreed terms (e.g. prices, payment terms, hedge settlements) Run checks to confirm accuracy and flag discrepancies early Coordinate resolution with the finance lead and external partners Process & System Improvement Help standardize finance workflows as the company grows Support improvements to our tools (Exact Online, Airtable, Excel/Sheets) Suggest and implement small efficiency and clarity improvements What You Bring Proven experience in finance operations, accounting or controlling Solid grasp of bookkeeping fundamentals (reconciliations, journal voucher bookings, matching, debits/credits) Strong Excel / Google Sheets skills (lookups, pivot tables, SUMIFS) Experience with accounting software (Exact Online or similar). Exact is a plus, not a requirement Understanding of high-volume, low-margin business dynamics A structured, accurate and reliable way of working A proactive communicator who follows up and closes loops You enjoy improving processes and bringing clarity and organization You thrive in a fast-moving start-up/scale-up environment and feel at home in a small team, where everyone knows each other and pitches in Fluent English; French is a plus but not required What We Offer Real flexibility in your hours: a part-time role of 3–4 days per week, and you decide how to spread them. Shorter hours every day, or 3 or 4 full days, it’s your call A close-knit team: join a small, international, driven group where your work has visible impact and your voice is heard A beautiful office in the heart of Amsterdam, with hybrid working possible Grow with a fast-growing company that’s scaling quickly and has ambitious plans Autonomy and ownership in shaping our financial operations Competitive compensation, depending on experience Hands-on coaching for your further professional development Are you excited to build the finance foundation of a growing company? We’d love to hear from you! Apply here or send an email to : [email protected]

Core Responsibilities

Manage day-to-day finance operations, including supplier payments, invoice processing, account reconciliations, tax support, and expense records. Maintain accurate financial controls and documentation while improving workflows and finance tools as the company grows.

Requirements

Candidates should have proven experience in finance operations, accounting, or controlling, a solid understanding of bookkeeping, and strong Excel or Google Sheets skills. They should be accurate, proactive, comfortable in a fast-moving small team, and fluent in English; French is a plus.

Benefits

• Flexible Working Hours
• Hybrid Working
• Professional Development Coaching
• Competitive Compensation
• Autonomy And Ownership