Key Skills

Job Description

Are you ready to be the operational backbone of a fast-growing pioneer in quantum computing? At Qblox, we are accelerating the worldwide race to build scalable quantum computers, providing advanced quantum control stacks. We are not just building hardware; we are building the future. Where you come in As our experienced Executive Assistant to the Leadership Team, you will keep our executive leadership moving at speed. In a fast-growing deep-tech scale-up, speed, precision, and technical awareness are critical. You will serve as the central operational backbone supporting our CEO, President, and C-Suite. You will streamline communication across engineering, commercial, and operational streams, anticipating friction before it happens. As a strong verbal communicator, you will actively assist the leadership team in preparing and crafting impact-driven internal communications across the organization. Working from our headquarters in Delft, you will partner closely with our Delft Office Manager, external assistant support, HR, Facilities, and Marketing. What you'll do Strategic Calendar Management: Own complex, multi-time zone calendars for the leadership team, balancing internal team syncs, board meetings, business trips, and focused work sessions. Communications & Inbox Management: Triage, filter, and draft correspondence on behalf of executives; act as an authoritative gatekeeper and clear communicator across internal collaboration tools. Executive Communication Prep: Serve as a sounding board and verbal partner for leadership, helping structure, refine, and prepare high-impact internal messages and leadership updates. Travel & Logistics: Organize domestic and international travel, including detailed itineraries, visas, event access, and itinerary adjustments. Board & Leadership Meetings: Prepare agendas, collate presentation decks with executive inputs, take precise minutes, and track actionable post-meeting deliverables. Stakeholder Coordination: Coordinate interactions with external advisors, academic partners, institutional partners, and key enterprise clients. Leadership Offsites & Events: Lead end-to-end planning and logistics for executive offsites, town halls, company summits, and guest visits to our offices. Ad-Hoc Initiatives: Step in to drive operational micro-projects, cross-functional initiatives, or culture programs to support organizational scale. Requirements To excel in this role, we look for the following skills and experience: The Non-Negotiables: Proven Track Record: 5+ years of experience as an Executive Assistant, Personal Assistant, or Operations Coordinator supporting C-level executives, preferably in technology, scale-up, or research-driven environments. Verbal & Written Mastery: Exceptional written and verbal English skills. You are articulate, confident, and capable of translating executive directives into clear operational steps and impactful internal messaging. Tool Fluency: Strong proficiency in modern collaboration platforms, with Google Workspace being our primary standard. Anticipatory Thinking: The ability to identify and resolve operational bottlenecks autonomously. High Discretion: Experience handling confidential organizational information, strategic plans, and internal communications with absolute integrity. Adaptability: Comfortable operating in a high-velocity, evolving environment where priorities shift. Nice to Haves: Professional proficiency in Dutch is an advantage. Hands-on experience organizing international team offsites and leadership summits with high attention to detail. A collaborative mindset and natural affinity for teaming up with HR, Facilities, and Marketing on key company events. About Us At Qblox, we operate at the frontier of the quantum revolution delivering advanced technologies needed to build quantum computers. This field is rapidly growing and will impact society on a global level. With a dedicated team of scientists, engineers, and developers, we support experimentalists worldwide with scalable qubit control and readout equipment. Since 2019, Qblox has grown into a dynamic organization employing 170+ team members globally. Alongside our headquarters in Delft, we operate an office in Boston, Massachusetts. We celebrate equality and diversity. We welcome talented individuals who share our enthusiasm to make a difference. Our team strives to represent a variety of backgrounds, cultures, perspectives, and skills. Why Join Qblox? Join a unique and dynamic experience of bringing deep-tech to the market in a hyper-growth environment. Collaborate with our passionate, interdisciplinary team in the Netherlands and in the United States. Work alongside a global team of highly skilled physicists, engineers, and scientists in a flexible and open working culture. Enjoy a high-curiosity, high-performance team dynamic. Take advantage of highly attractive compensation plans, equity, and opportunities for growth. Represent Qblox at international conferences, partner engagements, and customer visits. A security screening and reference check may form part of the selection process for this position. Acquisition in response to our vacancies by recruitment agencies is not appreciated.

Core Responsibilities

Support the CEO, President, and C-suite by managing complex calendars, communications, travel, leadership meetings, and stakeholder interactions. Plan executive events and offsites, prepare internal leadership communications, and drive operational initiatives that support organizational growth.

Requirements

Requires at least five years of experience supporting C-level executives as an Executive Assistant, Personal Assistant, or Operations Coordinator, preferably in technology, a scale-up, or a research-driven environment. Candidates need excellent English communication, Google Workspace proficiency, discretion, adaptability, and the ability to anticipate and resolve operational bottlenecks; Dutch proficiency and experience organizing international leadership events are advantages.

Benefits

• Equity
• Growth Opportunities