The Facility Services Officer will Support facility processes by independently performing administrative, project-based and coordinating tasks, such as contract management, inventory management, invoice processing, planning and reporting, to ensure efficient and correct services.

Main Responsibilities: 

• Managing contract administration and supplier data to ensure correct and up-to-date information.
• Processing and checking invoices to ensure timely and correct payments.
• Drawing up and maintaining schedules for maintenance and facility projects to ensure continuity.
• Prepare reports, analyses and KPI overviews to provide insight into performance and costs.
• Coordinating internal communication about facility matters to properly inform employees.
• Monitoring compliance with internal procedures and compliance requirements to minimize risk.
• Archiving and managing facility documentation to ensure accessibility and completeness.
• Purchasing: Supporting in requesting and comparing quotations to achieve cost control and the proactive management of stocks.
• Responsible for that collection and drafting/entering sustainability and service fee settlement.
• Identify deviations in budgets and contracts to enable timely corrections.
• Collaborate with the facilities team and third-party vendors to ensure smooth execution of processes.
• Carrying out projects under the responsibility of the facility services manager.
• Acting as deputy. Head of Emergency Response in Absence Head of Emergency Response.

Skills and Experience:

• Experience with administrative processes and systems
• Basic knowledge of facility services
• Accuracy and attention to detail and the ability to fathom figures such as budgets, quotations and so on.
• Experience with contract management and invoice processing
• Knowledge of ERP or IWMS systems
• Experience in a high end professional services environment
• Experience with project management
• Accuracy, numerically well-versed and able to see connections and make solicited or unsolicited proposals from them.
• Organizational ability
• Collaborative
• Communication skills
• Problem-solving skills
• Integrity
• Result orientation

Baker McKenzie empowers clients to compete in the global economy. We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance. Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.