Key Skills

Job Description

Amsterdam (NL HQ) |Hours: 40 per week Location & way of working: Amsterdam head office, minimum 4 days a week on-site. Team: Works closely with the Payroll Manager as part of the two-person Payroll team. Urban Gym Group is a fast-growing, multi-brand fitness organization committed to providing innovative and inspiring fitness experiences. With gyms across the United Kingdom, the Netherlands, Dubai, and Ireland — including TrainMore, Gymbox, Clubsportive, The CLB, RUSH, PILAT3S, TRIB3, and Gym Warehouse — we are dedicated to empowering people to live healthier, happier lives. We value teamwork, innovation, and a passion for fitness, and we're looking for a Payroll Specialist who can take ownership of accurate, timely payroll processing across our markets. The Payroll Specialist owns the day-to-day processing of payroll for Urban Gym Group employees in the UK and the Netherlands, working closely with the Payroll Manager. As the group continues to grow, additional countries may be added to the payroll scope in the near future. You'll run monthly payroll accurately and on time, stay on top of UK and Dutch payroll compliance, and be the go-to person for employee payroll questions. A few years of hands-on payroll processing experience is enough to thrive in this role — what matters most is accuracy, consistency, and a genuine interest in getting payroll right every time. Goals of the role Process payroll accurately and on time every month for UK and Netherlands employees. Keep payroll compliant with UK and Dutch payroll regulations and statutory requirements. Be the first point of contact for day-to-day payroll questions from employees. Help maintain clean, well-organized payroll records and reporting. Support the onboarding of additional countries into the payroll scope as Urban Gym Group expands. Supporting the implementation of a new payroll system, including data migration. Key responsibilities Payroll Processing Process end-to-end monthly payroll for employees in the UK and the Netherlands. Liaise with external payroll providers to ensure accurate and timely submission of payroll data. Ensure the accuracy of salaries, deductions, bonuses, and benefits for all staff. Compliance and regulations Stay informed of payroll regulations and tax requirements in the UK (HMRC) and the Netherlands (Belastingdienst). Support compliance with statutory requirements, including social security and other tax-related filings. Prepare and submit payroll tax filings and statutory returns. Employee support and communication Act as the first point of contact for payroll-related inquiries, providing clear and timely responses to employees. Support new hires and leavers with payroll-related processes, including tax code updates and issuing relevant documents. Help employees understand pay slips, tax contributions, and benefits. Data management and reporting Maintain accurate and secure payroll records in compliance with GDPR regulations. Generate regular and ad-hoc payroll reports for the Payroll Manager and wider Finance team. Assist with payroll cost analysis to support budget planning. Process support Identify and implement opportunities to streamline payroll processes for greater efficiency and accuracy. Support testing and data checks during payroll system changes. Support the set-up and integration of payroll for new countries as they are added to the scope. What we're looking for A few years of hands-on payroll processing experience, including working knowledge of both UK and Dutch payroll. Hands-on experience with zero-hours contracts and overtime calculations under both UK and Dutch payroll. Able to manage full payroll cycles independently and reliably, with excellent attention to detail and strong follow-through. Experience in the fitness or hospitality industry is a plus. Solid working knowledge of UK and Dutch payroll regulations and processes is required. Strong numerical and analytical skills, with excellent attention to detail. Strong Excel skills, including pivot tables, formulas and related functions. Good knowledge of various payroll systems. Experience in preparing management reports. Fluent in English (Dutch is a pre). Holds a PDL certificate (Praktijkdiploma Loonadministratie) or is willing to obtain one. Understanding of time and attendance registration, the related regulations and how it is processed in payroll. Experience with payroll in other countries, or the ability to quickly get up to speed with new jurisdictions, is a plus. Strong organizational, interpersonal, and communication skills. What we offer The chance to build your payroll career at a fast-growing, multi-brand fitness operator. Close collaboration with the Payroll Manager and the wider Finance and HR teams. A competitive salary and 8% holiday pay based on your annual salary. 26 holidays based on full-time employment. Exchange of Public Holidays. Pension plan to support your future. Participate in our Work in Club Programme. Charity work one day per year. Unlimited access to all our first class locations for you and a +1. At Urban Gym Group, well-being is key, therefore, you and your family members have unlimited access to the services of our well-being partner OpenUp. Remote work option for 10 working days a year. An informal, ambitious working culture with offices in Amsterdam.

Core Responsibilities

Process monthly payroll end to end for employees in the UK and the Netherlands, coordinating with external providers and ensuring accurate, timely payments and regulatory compliance. Support employee payroll inquiries, maintain records and reports, and assist with payroll system changes and expansion into additional countries.

Requirements

Candidates need a few years of hands-on payroll experience, including working knowledge of UK and Dutch payroll, zero-hours contracts, overtime calculations, and relevant regulations. Strong Excel and payroll-system skills, accuracy, communication abilities, and a PDL certificate or willingness to obtain one are required; Dutch language ability and fitness or hospitality experience are advantages.

Benefits

• Competitive Salary
• 8% Holiday Pay
• 26 Days Of Holiday
• Exchange Of Public Holidays
• Pension Plan
• Work In Club Programme
• One Charity Work Day Per Year
• Unlimited Access To Fitness Locations For Employee And One Guest
• Well-Being Services For Employee And Family
• 10 Remote Working Days Per Year