Executive Administrative Partner
Key Skills
Job Description
- Coordinate internal and external meetings
- Manage complex calendar set-up and movement
- Prepare expense reports and purchase requisitions
- Coordinate both domestic and international travel arrangements
- Organize space planning, strategic offsite events and team all-hands meetings
- Build cross-functional relationships between departments
- Partner closely with organization lead admins
- Communicate key organization and company updates to admins and cross functional partners
- General office duties as needed
- 4+ years of relevant experience providing administrative support to one or more executives
- 4+ years of relevant experience coordinating travel logistics on behalf of one or more executives
- 4+ years of relevant calendar management and expense report management experience for 1 or more executives
- Experience prioritizing multiple projects
- Experience with Microsoft Office and Google Suite
- Experience maintaining confidentiality and discretion in all partnerships
- Experience working with experienced leaders, both within and outside of the company
- Experience working with business-leads or chiefs-of-staff to run business operations
- Experience supporting technical functions at a large scale tech company
- BA or BSc or equivalent experience
- Dutch language proficiency will be considered an asset because the role supports teams or stakeholders in Dutch-speaking regions
- Experience of prioritizing your workload effectively, successfully managing your time and stakeholders, to achieve your goals
- Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
- Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
- Experience consulting with leaders on operational processes, coaching team members on administrative best practices, and facilitating meetings or workshops
- Experience driving strategic business projects and events at a strategic level
- Demonstrated project management and change management experience
- Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
- Experience managing complex calendars with international travel schedules
Core Responsibilities
Support up to three directors by managing complex calendars, coordinating domestic and international travel, preparing expense reports and purchase requisitions, and organizing meetings, offsites, and team events. Build cross-functional relationships, partner with administrative colleagues and organization leaders, communicate updates, and provide general office support.
Requirements
Requires at least four years of executive administrative support, travel coordination, calendar management, and expense reporting experience, along with the ability to prioritize multiple projects and proficiency with Microsoft Office and Google Suite. Preferred qualifications include discretion, experience supporting senior leaders and technical organizations, project and change management, strategic event planning, responsible AI practices, and Dutch proficiency as an asset; a BA, BSc, or equivalent experience is also noted.
About Meta
Industry: Software Development
Company size: 10,001+ employees
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