Key Skills

Job Description

Role overview The Junior Project Manager/ Graduate provides essential operational and administrative support to the Lead PMO, ensuring the smooth execution of governance, reporting, and daily ways of working across the New ERP – BTL on RISE programme.They act as the operational engine of the PMO. The role focuses on data hygiene, schedule coordination, reporting aggregation, and administrative rigor. Key Responsibilities Coordinate end-to-end logistics and deliverables for all PMO meetings and governance forums, ensuring presentation packs are prepared, accurate minutes are captured, and action items are tracked to closure. Status Reporting & Dashboards: Chases workstream leads for updates, checks data completeness, flags missing information Monitors the central RAID log, ensures items are regularly updated by owners, and tracks mitigation deadlines. Acts as the first point of contact for PM software (e.g., Jira, Confluence), and maintains templates. Support the maintenance of project expenses and highlights variances against baselines. Proactively handle day-to-day PMO administration, including calendar management, room bookings, workshop logistics, attendee coordination, and accurate note-taking. Maintain a strong , balancing structured PMO support with hands-on execution to maintain programme momentum. Key Competencies Meticulous in reviewing progress updates, document packs, and data logs; catches discrepancies, formatting issues, or missing inputs before materials reach leadership. Excellent time management; able to balance multiple routine tasks (e.g., weekly status reporting) alongside ad-hoc logistics requests in a fast-paced environment. Respects and enforces established frameworks, templates, and ways of working across diverse workstreams. Confident, polite, and persistent in diplomatic "chasing" of workstream leads and PMs to meet reporting deadlines and close out action items. Able to summarize complex updates into clear, concise meeting minutes, action logs, and status updates. Approaches workstreams with a supportive, collaborative mindset, making it easy for project teams to engage with the PMO. A proactive "no task too small" attitude; willing to roll up sleeves to solve administrative hurdles, room bookings, or session setups to keep the programme moving. Identifies minor operational bottlenecks (e.g., broken links, missing pre-reads, outdated templates) and proposes practical fixes. Stays calm and structured when meeting schedules, priorities, or workstream deliverables shift quickly. Working knowledge or quick adaptability to PM software (e.g., Jira, Confluence). Basic skills in Excel(tracking logs, basic formulas, formatting) and PowerPoint / Slides (deck formatting, visual consistency) Experience & Qualifications Experience: 1–3 years in project coordination, business administration, or operations support. Core Skills: Strong attention to detail, baseline proficiency in project management software/Excel, solid business writing, and confident communication. Mindset: Highly organized, proactive, comfortable chasing people for updates diplomatically, and process-oriented.

Core Responsibilities

Coordinate PMO meetings and governance forums, prepare presentation materials, capture minutes, and track actions through completion. Maintain reporting, dashboards, RAID logs, project expense records, templates, and day-to-day programme logistics.

Requirements

Requires 1–3 years of experience in project coordination, business administration, or operations support, along with strong attention to detail, organization, business writing, and confident communication. Candidates should have basic Excel and project management software skills, be adaptable to Jira and Confluence, and be comfortable diplomatically following up with stakeholders.