• Process and administer grants through a grants management system, ensuring applications and funding rounds progress efficiently and accurately.
• Serve as a primary point of contact for grant recipients, responding to inquiries, resolving administrative issues, and providing a positive and supportive experience throughout the grant lifecycle.
• Conduct due diligence on grant recipients to verify compliance with applicable laws, regulatory requirements, and internal grantmaking policies.
• Review grantee reports to ensure they meet relevant legal, reporting, and organizational requirements.
• Maintain complete, accurate, and up-to-date grant records, ensuring data integrity and reliable documentation across all funding activities.
• Coordinate monitoring and reporting activities to track grant progress, assess outcomes, and support informed decision-making.
• Collaborate with grant evaluators and other internal stakeholders to streamline workflows, strengthen administrative processes, and improve the overall effectiveness of grantmaking operations.
• Identify opportunities to refine and scale systems and procedures as grantmaking activities grow.

Requirements:

• Strong attention to detail, with the ability to manage complex processes accurately and recognize errors that could have financial or compliance implications.
• Excellent organizational and time-management skills, including the ability to track multiple grants simultaneously, prioritize competing deadlines, and maintain efficient turnaround times without compromising compliance.
• Clear, professional, and friendly communication skills, with a customer-service-oriented approach to supporting grant recipients and collaborating with internal stakeholders.
• A proactive and dependable attitude, with a willingness to learn new systems, follow established procedures, and manage routine administrative tasks consistently.
• Strong problem-solving skills and the ability to work carefully through detailed processes while identifying opportunities for improvement.
• Genuine interest in mission-driven work and a commitment to supporting initiatives that address significant global challenges.
• Willingness to commit to the role for at least two years and develop a thorough understanding of grantmaking systems and procedures.
• Previous experience in operations, administration, or related roles is helpful but not essential. Entry-level candidates who demonstrate strong organizational skills, attention to detail, and a capacity to learn quickly are encouraged to apply.
• Experience with grant administration and familiarity with Salesforce or similar grant management systems are advantageous but not required.
• Ability to work effectively in a fully remote environment, preferably with availability overlapping US Pacific Time and Central European Time.
• Willingness to travel approximately two to three times per year, including internationally for team retreats.

Benefits:

• Competitive compensation: For US-based employees, the annual base salary is $65,000–$85,000, plus an unconditional employer contribution of 10% to a 401(k) retirement plan. Compensation for employees in other locations is adjusted according to local employment costs, fixed exchange rates, and local benefit expenses.
• Remote-first flexibility: A fully remote, full-time position with flexible working hours.
• Healthcare coverage: Private health insurance, with benefits structured according to location.
• Professional development: An annual allowance of $6,000 to support learning, training, and career development.
• Mental health support: An annual allowance of $6,000 for mental health and well-being.
• Paid time off: 25 days of paid vacation.
• Family support: Extended parental leave.
• Workplace well-being: Ergonomic equipment to support a comfortable and productive home-working environment.
• Team connection: Approximately two to three work-related trips annually, including opportunities to participate in international team retreats.
• Meaningful impact: The opportunity to help direct significant funding toward high-impact initiatives and contribute to work addressing some of the world's most important problems.
• Inclusive workplace: A commitment to equal opportunity, diversity, and inclusion, with applications welcomed from candidates with varied backgrounds and experiences.