Key Skills

Job Description

Your role in the story Together with your team, you are responsible for the support of the commercial and project teams and the quality and control of commercial and project documentation. You will record and control all documentation, both internal and external, using Microsoft SharePoint and the clients' document management systems for multiple projects. You will maintain files of contractual documentation to meet clients’ requirements for inclusion in final documentation packages. You will support the tender and project teams with administration tasks. What you will be working on: Timely processing of documents and correspondence in MS Outlook and SharePoint; Maintaining an up-to-date and complete DMS: organizing, checking, compiling, distributing, and filing tender and project documents; Liaising with project team members, clients and subcontractors / vendors; Organizing travel arrangements and required documentation (visa, forms etc.); Producing a compilation of final documentation packages to meet specific client requirements; Archiving all tender and project documentation. Key ingredients for success: The ideal candidate is proactive, communicative, conscientious and accurate, service oriented and has a growth mindset. Furthermore, you have: Minimum vocational (MBO-4) thinking level; Good command of the English language (written and spoken); Knowledge of MS Office (MS SharePoint is a plus); Minimum of 0-2 years administrative work experience. Your future colleagues Of course you are curious to meet us as well! Among others, you will work in a team of 5-6 team members, supporting multiple tenders, projects and teams. Here's why people love working with us Strong compensation & benefits, including an annual bonus plan tied to company performance; Bonus basis = your annual gross salary + 13th month + 8% holiday allowance; Future-proof pension: gross scheme covering base + 13th month + holiday allowance, with no mandatory contribution up to €72,488.52 30 days off to recharge, with the option to buy 10 extra days; Free access to our in-house gym, including fitness classes; Activities to connect with colleagues (e.g., our Friday-afternoon get-together); A modern and easily accessible office in Leiden. Is this your dream job? Apply now! The application process consists of two interviews, an online assessment, and a job offer. We prefer to conduct interviews at our office in Leiden. Are you ready to make the impossible possible?

Core Responsibilities

Manage and control internal and external tender and project documentation using SharePoint and client document management systems, including organizing, checking, distributing, filing, and archiving records. Support commercial, tender, and project teams with administration, correspondence, stakeholder coordination, travel arrangements, and preparation of client-specific final documentation packages.

Requirements

Candidates should have at least an MBO-4 vocational thinking level, good written and spoken English, and 0–2 years of administrative work experience. Knowledge of Microsoft Office is required, while SharePoint knowledge is an advantage; the ideal candidate is proactive, communicative, conscientious, accurate, service-oriented, and eager to grow.

Benefits

• Annual Performance Bonus
• Pension Plan
• 30 Days Off
• Option to Buy 10 Additional Days Off
• Free Gym Access
• Fitness Classes
• Colleague Social Activities