Key Skills

Job Description

As an Executive Assistant (3-4 days a week), you support senior leaders within Construsoft’s international organization in managing their time, priorities and commitments. Calendar management and travel planning are an important part of the job, but the role is broader than that. You prepare and follow up on meetings, organize information and help leaders structure their work. A day in the life You are the person connecting agendas, meetings, information and follow-up. Schedules change, priorities run in parallel and new requests come up throughout the day. You keep the overview, know what needs attention now and what can wait, and spot conflicts before they become problems. You work with a high degree of independence. Rather than waiting for instructions, you anticipate what is needed and make practical decisions within your responsibilities. When there is a better way to organize things, you say so and propose alternatives. You work directly with senior leaders and coordinate regularly with stakeholders across Construsoft, helping everyone stay focused on the right priorities. The relationship is built on trust, discretion and good judgement. You handle confidential information, coordinate sensitive matters and set clear expectations when agendas or priorities conflict. Key responsibilities Managing complex calendars and coordinating priorities Organizing international travel and logistics Preparing, coordinating and following up on meetings Managing correspondence and business documentation Supporting the preparation of presentations and leadership materials Organizing events, workshops and internal meetings Who we’re looking for Experience as an Executive Assistant, Personal Assistant or in a similar role Independent, takes ownership and naturally stays several steps ahead Comfortable managing competing priorities and making decisions Solution-oriented and confident challenging existing ways of working Communicates professionally in both Dutch and English Handles confidential information with discretion What you can expect You step into a role with real responsibility, where you are trusted to take ownership rather than simply execute tasks. You work directly with senior leadership, and your recommendations are valued and help shape how leaders plan and prioritize. There is plenty of freedom to streamline processes and introduce more efficient ways of working. The position gives you a broad view of the business, its projects and strategic initiatives, within an international organization with short communication lines, transparency and room for initiative. You can work from home, at the office or a combination of both. About At Construsoft, we offer opportunities to grow, innovate, and make an impact. Step into a workplace where energy, teamwork, and creativity drive everything we do. Together, we’re not just meeting expectations; we’re setting new standards for the industry. If you’re passionate, driven, and ready to take on challenges that matter, your future starts here. Join us and be part of the future of construction.

Core Responsibilities

Manage senior leaders’ calendars, priorities, international travel, meetings, correspondence, and business documentation. Support leadership materials and organize events and workshops while anticipating needs, coordinating stakeholders, and improving work processes.

Requirements

Applicants should have experience as an Executive Assistant, Personal Assistant, or in a similar role, and be able to work independently while managing competing priorities. Professional communication in Dutch and English, sound judgment, discretion with confidential information, and confidence in proposing improvements are required.