Key Skills

Job Description

About GenScript Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions. Title: Administrative Assistant Hours: Negotiable, 16-24 hours/week Scheme: Onsite in Rijswijk, South Holland, the Netherlands Duration: 3 months What You'll Be Doing We are looking for a detail-oriented and proactive Administrative Assistant to support the daily administrative operations of our office. This role will focus on expense and reimbursement processing, business travel coordination, supplier communication, office purchasing, meeting support, and general administrative activities. This position is ideal for candidates seeking hands-on office administration experience in an international business environment. Key Responsibilities 1. Administrative Payment & Reimbursement Support: Assist with expense claims and reimbursement submissions. Support the tracking and follow-up of outstanding reimbursement items. 2. Business Travel Support: Support travel-related administrative tasks and follow up on bookings or changes when needed. Maintain relevant travel records and documentation. 3. General Administrative Support: Daily office maintenance, including managing office supplies and lunch orders, handling incoming and outgoing mail and parcels, managing the mailbox, and monitoring general office conditions. Assist with business card requests and ordering. Support other administrative projects or tasks as required. Candidate Profile Available to start immediately. Careful and detail-oriented, especially when handling invoices, expenses and documents. Previous administrative work experience is required. Good organizational and communication skills. Good command of English. Proficient in Microsoft Office, especially Excel and Outlook. What We Offer A gross hourly rate of EUR 15/hour. Complimentary warm lunch on onsite working days to keep you fueled. Commuting allowance, 8% holiday pay, and a pension scheme with a 2% personal contribution. Free parking available on premise. Interview Process Online introductory call with our recruiter. Online/In-person interview with hiring manager. The selection process may include a reference check. #GS

Core Responsibilities

Support expense claims, reimbursements, business travel arrangements, and related records and follow-ups. Maintain daily office operations by managing supplies, lunch orders, mail, the office mailbox, business card requests, and other administrative tasks.

Requirements

Candidates must be available to start immediately and have previous administrative work experience, strong attention to detail, and good organizational and communication skills. Good English and proficiency in Microsoft Office, especially Excel and Outlook, are required.

Benefits

• Complimentary Warm Lunch
• Commuting Allowance
• 8% Holiday Pay
• Pension Scheme
• Free On-Site Parking