Key Skills

Job Description

Closing Date: Open until filled Starting Date: As soon as possible Hours: 40 hours/week (1 FTE) Indication of Gross Monthly Salary (1 FTE): €2,600 - €3,122 Location: Apeldoorn Campus – Spoorstraat Location Are you an organised and proactive administrative professional with excellent planning skills? Do you enjoy coordinating complex schedules, supporting students and academic staff, and ensuring that educational processes run smoothly? Do you thrive in an international and collaborative environment, working with colleagues and students from diverse cultures and backgrounds? We are looking for a Timetable Administrator who will play a key role in coordinating the academic timetable and who is interested in developing broader expertise within higher education administration over time. Tasks & Responsibilities Timetable Management Create and maintain timetables for all education programmes throughout the academic year, following Wittenborg's unique block system. Coordinate with faculty across different programmes and study locations to ensure timely planning and adjustments of timetables in accordance with teaching plans. Manage timetable changes resulting from unforeseen circumstances and communicate updates to relevant stakeholders. Collaborate with academic and administrative departments to ensure efficient planning and optimal use of teaching resources, classrooms, and faculty availability. Contribute to the continuous improvement of timetabling processes and procedures. Educational Administration & Student Services The primary focus of this position will initially be timetable management and scheduling activities. Support a variety of educational and administrative processes across the institution and contribute to the efficient delivery of services to students, faculty, and other stakeholders. Maintain accurate records, documentation, and data within institutional systems. Collaborate with colleagues across departments and contribute to process improvements and institutional initiatives. Wittenborg is looking for a candidate who is interested in broadening their expertise within higher education administration and student services over time. As the role develops, additional responsibilities will be shaped by organisational needs as well as the successful candidate's strengths, interests, and professional development. Requirements Bachelor's degree (required); Master's degree (preferred). Excellent verbal and written communication skills in English. Strong digital skills, affinity with IT systems, and the ability to quickly learn and work with new software platforms and databases. Demonstrable experience working with ERP systems, student information systems, databases, or comparable administrative software. Excellent organisational and planning skills, with the ability to manage multiple priorities and deadlines and respond effectively to last-minute scheduling changes. Strong problem-solving abilities and a proactive, solution-oriented mindset. Ability to collect, analyse, and interpret data accurately. Strong attention to detail, reliability and high level of accuracy Comfortable working with diverse stakeholders in an international and complex environment. Ability to work independently while also contributing effectively within a team. Experience with timetabling or scheduling software is considered an advantage (Syllabus Plus, Scientia Enterprise, or similar systems). What We Offer Multicultural, highly motivated and results-driven environment where people from more than 100 nationalities work, study, innovate, and socialise together, and where internationalisation, diversity, and ethics form the foundation of applied, research-informed global learning. Strong focus on personal and professional development. Travel cost reimbursement in accordance with the Wittenborg travel expense policy. Collective pension scheme from day one of employment. We are a recognised IND sponsor and can support highly skilled migrant residence permit applications for eligible graduates in the Netherlands (only subsequent to graduation or orientation year in the Netherlands). Application Procedure Interested in joining us? Please send us your application, including your CV, motivation letter, and 1-2 references, to [email protected] with the subject: "Application - Timetable Administrator" We will review incoming applications on an ongoing basis and get back to you as soon as possible. We look forward to receiving your application. If you have any questions, please contact [email protected].

Core Responsibilities

Create, maintain, and adjust academic timetables across programmes and study locations, coordinating with faculty and other departments to make effective use of teaching resources. Support educational administration and student services, maintain accurate institutional records, and contribute to process improvements.

Requirements

A bachelor's degree is required, and a master's degree is preferred; candidates should have excellent English communication skills and experience with ERP, student information, database, or comparable administrative systems. The role also requires strong planning, organisation, problem-solving, data interpretation, accuracy, and the ability to work independently and collaboratively in an international environment; timetabling software experience is an advantage.

Benefits

• Travel Cost Reimbursement
• Collective Pension Scheme
• Professional Development
• Visa Application Support for Eligible Graduates