Key Skills

Job Description

The project management department at the faculty of science (FNWI) of the University of Amsterdam is looking for an experienced project manager for the ROBUST AI program at the Innovation Center for Artificial Intelligence (ICAI). Working at the UvA Join us! ROBUST, a long-term program funded by NWO, unites knowledge institutes, government, industry and social partners. The program aims to strengthen the Dutch artificial intelligence (AI) ecosystem by boosting fundamental AI research. ROBUST focuses primarily on the development of trustworthy AI technology for the resolution of socially relevant issues, such as those in healthcare, logistics, media, food and energy. As project manager you work alongside the ROBUST consortium partners and the ICAI team for all project activities. As a member of the executive team you organize consortium meetings, ensure reports are submitted on time and participate in communication efforts. You are proactive, conscientious and able to build strong relationships with the project partners. The project management department manages large collaborative projects where an FNWI researcher acts as the grant coordinator. All our project managers have extensive experience managing collaborative projects and many have advanced research backgrounds. The team is always available to collaborate, advise and help each other out. The department is based at Amsterdam Science Park in the lively heart of its research and education. A good salary Your salary will be determined on the basis of your experience and seniority, in accordance with the Labour agreement. Your grading and therefore the amounts mentioned are based on full employment of 38 hours per week. 232 vacation hours We also offer parental leave, partner leave and social engagement leave. Through the Employment Conditions Menu Card, there are opportunities for even more vacation hours. Financial arrangements On top of your salary, you receive holiday allowance (8%) and a year-end bonus (8.3%). You build up a good pension with ABP. And in addition, we offer many other allowances and schemes. Career development and room for growth The UvA encourages you to continue to professionalise through training courses and open UvA lectures. Family matters Relocating to the Netherlands with your family? Find out about daycare, schooling, health insurance or employment options and support for your partner or spouse. Including the IDCN-network which provides support for your spouse through various training sessions, social activities, and networking events. All About This Vacancy Tasks and responsibilities As the program manager for ROBUST you are responsible for: Supporting the executive management of the ROBUST program Manage progress reports: track deliverables, collect information and ensure the report is submitted on time Following up with the funding agency on all project-related matters Organising and chair monthly meetings for the Principal Investigators (PI’s) Participating in other regular project meetings Managing relations with project partners and stakeholders Managing organizational, contractual and administrative obligations towards the funding agency, the partners in the consortium and the University of Amsterdam What We Ask Of You Higher professional education or academic background. A PhD degree is a plus Experience with academic research and the organizational context of a university or research institute Proven experience managing grants or projects. PM certification such as PRINCE2 or PM2 is a plus Experience with collaborative grants and reporting (financial and scientific) deliverables to Horizon Europe and/or NWO Experience with managing complex project tasks like finances, reporting and contracts You have great communication skills, are able to coordinate project teams, and you know how to obtain consensus and commitment Fluent in English and B2 or higher proficiency in Dutch What We Offer You This position (0,8 FTE) is a fixed term 6-month contract for maternity cover, from 15 November 2026 until 15 April 2027. The UFO profile ‘projectleider 1’ and salary scale 10 apply to this position.About the Faculty of Science Researchers and students at the Faculty of Science are fascinated by every aspect of how the world works, whether it concerns elementary particles, the birth of the universe, or how the brain functions. The Faculty has a student population of approximately 8,000 students, as well as 1,800 staff members working in education, research, or support services. Read more about the Faculty of Science Your place at the UvA About Us The Faculty of Science has a student body of around 7,000, as well as 1,600 members of staff working in education, research or support services. Researchers and students at the Faculty of Science are fascinated by every aspect of how the world works, be it elementary particles, the birth of the universe or the functioning of the brain. About The Faculty Of Science Researchers and students at the Faculty of Science are fascinated by every aspect of how the world works, whether it concerns elementary particles, the birth of the universe, or how the brain functions. The Faculty has a student population of approximately 8,000 students, as well as 1,800 staff members working in education, research, or support services. Important to know Your application & contact We are aware that with this vacancy we ask for a lot. If you recognise yourself here and meet our requirements in part but not entirely, we would still be happy to consider your application. For questions please reach out to Dr. Max Haring, head of project support: [email protected] We accept applications until the position is filled. A (final) closing date has been announced for this vacancy. However, interviews may take place prior to this date. If a suitable candidate is found, the vacancy may be filled before the announced closing date. Due to Dutch legislation, the UvA is for non-scientific positions obliged to recruit within the EU. If you are not a EU-citizen (including Norway and Switzerland) please do not apply for this vacancy. Only complete applications received within the response period via the link below will be considered. Acquisition in response to this vacancy is not appreciated. Diversity, Equity & Inclusion As an employer, the UvA maintains an equal opportunities policy. We value diversity and are fully committed to being a place where everyone feels at home. We nurture inquisitive minds and perseverance and allow room for persistent questioning. With us, curiosity and creativity are the prevailing culture. Studies show that women and members of underrepresented groups only apply for jobs if they meet 100% of the qualifications. Do you meet the educational requirements but not yet all of the requested experience? The UvA encourages you to apply anyway.

Core Responsibilities

Support the executive management of the ROBUST AI program by tracking deliverables, coordinating reports, liaising with the funding agency, and organizing and chairing meetings. Manage relationships with consortium partners and stakeholders, and oversee the program’s organizational, contractual, and administrative obligations.

Requirements

Applicants need higher professional education or an academic background; a PhD is an advantage. They should have proven experience managing grants or projects, preferably collaborative grants and financial and scientific reporting for Horizon Europe or NWO, along with strong coordination and communication skills; project management certification is an advantage. Fluency in English and Dutch proficiency at B2 level or higher are required.

Benefits

• Holiday Allowance
• Year-End Bonus
• Pension
• Vacation Leave
• Parental Leave
• Partner Leave
• Social Engagement Leave
• Professional Development and Training