Key Skills

Job Description

Your Challenge As a receptionist, you are the welcoming face of our Eindhoven office and play a vital role in ensuring our daily operations run smoothly. You are the first point of contact for visitors, suppliers, and colleagues, creating a professional and friendly atmosphere from the moment someone walks through the door or calls in. From managing the reception desk to providing administrative support, you are an essential part of our team. Your responsibility As our receptionist, your role is diverse and hands-on. Your main responsibilities include: Managing the reception desk, phone calls, and welcoming visitors Handling incoming and outgoing mail Arranging business travel (flights, hotels, taxis, trains) Registering invoices and preparing billing overviews for Finance Taking care of the coffee corner (coffee machine and dishwasher) Arranging lunch and coffee for internal and external meetings Managing lockers, keys, and pool cars Providing general administrative support, such as ordering office supplies, business cards, catering, and supporting events Who are you? You are a service-oriented professional who enjoys supporting others and keeping things organized. Ideally, you bring: Experience in a receptionist, hospitality, facility management, or similar administrative role Experience working in an international environment where English is the primary language A proactive, outgoing, and helpful personality that thrives in a team setting Flexibility, hands-on approach, and excellent planning and organizational skills Strong Dutch language skills to effectively interact with local suppliers and stakeholders How do we see the future? The Office Administrator is a key player in our Eindhoven office. By ensuring smooth operations, you enable colleagues to focus on growing the business. At Advantech, we value every role and celebrate the collaboration that makes our team strong. Your contribution will be recognized, appreciated, and essential to our continued success. Who is Advantech? Advantech is a leader in providing trusted, innovative products, services, and solutions. Advantech offers comprehensive system integration, hardware, software, customer-centric design services, embedded systems, industrial automation products, and global logistics support. An international working environment with a wide range of tasks, employee events and offers as well as individual further education measures awaits you.

Core Responsibilities

Manage the reception desk, phone calls, visitors, and incoming and outgoing mail, while arranging business travel and supporting invoice and billing processes. Maintain office facilities and supplies, coordinate meeting catering and events, and provide general administrative support.

Requirements

The ideal candidate has experience in reception, hospitality, facility management, or a similar administrative role, preferably in an international English-speaking environment. They are proactive, outgoing, service-oriented, flexible, organized, and have strong Dutch language skills.

Benefits

• Employee Events
• Further Education