Key Skills

Job Description

Your job Do you get energy from organising, coordinating and thinking ahead? As a Management Assistant, you make sure that colleagues and managers can do their jobs effectively. You maintain an overview, anticipate what is needed and ensure that appointments, actions and processes run smoothly. You support colleagues and managers within Digitalisation, Information & Archiving Services (DIAS) in the areas of IT, information and data management. You switch easily between different tasks and stay up to date with what is going on. From managing a complex diary to organising a meeting or event: you take care of it and keep track of progress. Your tasks manage complex diaries and coordinate appointments with various stakeholders; organise meetings and events and ensure that everything is well prepared; schedule and prepare meetings and take care of the minutes; provide support with administrative and organizational tasks; keep track of actions and agreements and identify matters that require attention; liaise with colleagues, managers and other stakeholders within DIAS. Your team You will become part of a team of three Management Assistants. Together, you support colleagues and members of the Management Team across the entire DIAS organization. You form a close-knit team in which you help each other, share knowledge and work together to ensure that everything runs smoothly. As DIAS is a new organizational unit, there is plenty of opportunities to contribute ideas on how best to organize your support. Your qualities You are a talented organizer who enjoys taking a hands-on approach. You like variety, think ahead and are quick to distinguish between main priorities and secondary matters. Even when several things are happening at the same time, you maintain an overview. You are positive, thorough and proactive. You communicate and coordinate easily with others and naturally handle confidential information with integrity and care. In Addition, You Bring a completed vocational (MBO) qualification in secretarial studies or demonstrable experience as a Management Assistant; experience with MS Office, including Word, Outlook, PowerPoint, SharePoint and Teams; the ability to quickly familiarize yourself with new programs and systems; good verbal and written communication skills in Dutch and English; strong organizational and planning skills and the ability to switch quickly between different tasks. In our international working environment, communication is increasingly in English. For this position, it is B1. If you do not yet have this level, we will of course help you and you can contact our language center Wageningen in'to Language (https://www.wur.nl/nl/onderwijs-opleidingen/wageningen-into-languages.htm). You can see that there are plenty of challenges for you. These challenges can also be seen as development opportunities. So, if you do not yet have the track record required in the vacancy, but do have solid work experience, we would also like to invite you to apply. We offer When it comes to terms of employment, (https://www.wur.nl/nl/werken-bij/arbeidsvoorwaarden) Wageningen University & Research is the right place for you. Highlights from our collective labor agreement are: Working hours that can be determined in consultation, so that an optimal work-life balance is possible; Sabbatical leave, study leave and partly paid parental leave; There is a lot of attention for vitality, and you can use the sports facilities on campus at an attractive rate; A structural end-of-year bonus of 8.3%; Excellent pension scheme through ABP. Of course, these excellent fringe benefits also include an appropriate salary. Depending on your experience, we offer a salary of a minimum of € 2.962,- to a maximum of € 3.728,- for a full working week of 36 hours according to the Collective Labor Agreement for Wageningen Research (scale 6). This role is based on a 28-hour working week. We initially offer a one-year contract with the intention of converting it into an indefinite contract. We encourage development and mobility within our organization. In our recruitment and selection policy, (https://backend.wur.nl/sites/default/files/2026-01/202507%20Werving-%20%26%20selectieprocedure%20Wageningen%20University%20%26%20Research.pdf) you can read which conditions apply specifically to you as a (former) employee. If you have any questions about this, we are happy to help you. You will work on the greenest and most innovative campus in the Netherlands, in an international and open working atmosphere. Important information For more information about the position, please contact Didi Talsma, Team Leader IT Secretariat, on 0317 – 485 650 or e-mail: [email protected] Questions about the procedure? Please contact Edvard Jongschaap, Sr Corporate Recruiter, on 0317 – 489 178 or [email protected] Apply? Click on the application button for the vacancy on our website. Only applications via our website will be processed. You can respond up to and including 2 November 2026. Preferably, internal candidates apply before 11 October 2026. Applications are reviewed regularly. It is therefore possible that the vacancy has been filled earlier than the stated closing date. Welcome, safe, and valued Wageningen University & Research (WUR) highly values diversity and inclusion because we believe that different insights lead to innovative solutions. We create a work environment where everyone feels welcome, safe, and appreciated, regardless of background, identity, or experience. Together, we are building a culture where everyone's unique contribution adds to the success of our organization. We are The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,600 employees (6,700 fte) and 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines. Read the 5 reasons (https://www.wur.nl/en/Jobs/Why-choose-WUR.htm) why your future colleagues enjoy working at WUR and watch the video below to get an idea of our green campus! We will recruit for the vacancy ourselves, so no employment agencies please. However, sharing in your network is appreciated.

Core Responsibilities

Manage complex diaries and coordinate appointments, meetings, and events for colleagues and managers across DIAS. Provide administrative and organizational support, prepare meetings and minutes, track actions and agreements, and coordinate with stakeholders.

Requirements

Applicants should have a vocational qualification in secretarial studies or demonstrable experience as a Management Assistant, along with experience using Microsoft Office tools including Word, Outlook, PowerPoint, SharePoint, and Teams. The role requires strong organization and planning, the ability to learn new systems and manage competing tasks, and good written and spoken Dutch and English; English proficiency at B1 is specified.

Benefits

• Flexible Working Hours
• Sabbatical Leave
• Study Leave
• Partly Paid Parental Leave
• Access to Campus Sports Facilities at a Reduced Rate
• End-of-Year Bonus
• Pension Scheme