Program Administrator
Key Skills
Job Description
Job title: Program Administrator
Location: Birmingham, UK or Amsterdam, Netherlands / Hybrid
Hours: Full-time
Why join us?
Play a pivotal coordination role at the heart of our Global Real Estate & Facilities Management function, supporting critical property investments and clinic network expansions that serve pets across Europe.
Take ownership of key project approval workflows, compliance documentation, and governance processes that bring strategic investments from concept to reality.
Serve as a central connector collaborating with cross-functional teams, regional business units, and leadership across our European veterinary network.
Drive high-impact team operations by managing international travel logistics, senior leadership meetings, and executive calendars across multiple time zones.
Expand your coordination and project management capabilities within a supportive, international environment dedicated to high standards and pet care excellence.
The team
The Global Real Estate & Facilities Management (REFM) team sits within Mars Veterinary Health / Petcare, driving our network strategy, clinic development, and workspace standards across Europe. Reporting to the Director of Network & Investment Strategy, you will join an agile, forward-thinking team of real estate and facilities professionals who work closely with local veterinary practices and leadership. We operate in a collaborative, fast-paced environment where clear communication, pragmatic problem-solving, and cross-border partnership ensure our clinical teams have the facilities they need to deliver exceptional care.
What we’re looking for
2+ years of proven experience in an administrative, project coordination, or executive support role within an international or corporate environment.
Exceptional organizational, planning, and prioritization skills, with the ability to manage multiple moving deadlines, agendas, and approval processes simultaneously.
High proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, and Teams), with experience managing complex executive schedules and presentations.
Native- level English language proficiency (written and spoken), any additional language is a plus
Outstanding communication skills, able to build trusted working relationships across diverse functions and cultures.
Previous experience handling travel/expense systems, purchase orders/invoices, or exposure to formal project coordination governance principles.
What we offer
Competitive salary and performance-related incentive scheme
Flexible and hybrid working arrangements to support work-life balance
Generous annual leave entitlement
Comprehensive health and wellbeing support programmes
Group pension plan and life assurance coverage
Pet healthcare discounts and pet-friendly workplace culture
Continuous learning, mentorship, and international career development opportunities across Mars Veterinary Health
About us
Mars Veterinary Health (MVH) Europe is a family of leading Veterinary care providers committed to creating A BETTER WORLD FOR PETS. Our network includes trusted brands such as AniCura and Linnaeus, operating over 450 animal hospitals and clinics across 18 European countries. Together, our teams deliver high-quality, modern Veterinary care ensuring peace of mind for pet owners through excellent access and patient safety.
At MVH Europe, we prioritize a culture of accountability, inclusion, and wellbeing. We believe our purpose — to make A BETTER WORLD FOR PETS — starts with building a better world for our people. We support our teams through comprehensive wellbeing programmes, clear development and career paths and a shared passion for delivering exceptional outcomes in Veterinary care.
Mars is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, please speak to us. Mars is pleased to provide such assistance, and no applicant will be penalized as a result of such a request. Veterinary care.
Core Responsibilities
The Program Administrator will coordinate critical property investments and clinic network expansions while managing project approval workflows and governance processes. They will also serve as a central connector for cross-functional teams and provide executive support for leadership meetings and travel logistics.
Requirements
Candidates must have at least 2 years of experience in an administrative or project coordination role within an international environment. Proficiency in Microsoft Office 365 and native-level English communication skills are required.
Benefits
- Competitive salary
- Performance-related incentive scheme
- Flexible and hybrid working arrangements
- Generous annual leave entitlement
- Comprehensive health and wellbeing support programmes
- Group pension plan
- Life assurance coverage
- Pet healthcare discounts
- Pet-friendly workplace culture
- Continuous learning
- Mentorship
- International career development opportunities
About AniCura Group
Industry: Veterinary Services
Company size: 10,001+ employees
AniCura is a leading provider of veterinary care in Europe. Our company was born out of the philosophy that sharing resources can create opportunities for better veterinary care and outcomes. Our services include a wide range of high-quality medical services covering preventive and basic health care as well as specialized care, including advanced diagnostics, internal medicine, intensive care, surgery, and orthopaedics. We also provide rehabilitation, physiotherapy, and dietary advice and offers selected pet food and care products. AniCura’s network includes 500 clinics across 17 countries in Europe, providing over 4.5 million high-quality pet consultations each year. AniCura has been part of Mars Veterinary Health since 2018. Mars Veterinary Health comprises a network of more than 3,000 clinics worldwide taking care of more than 25 million pets every year. Together, we are able to provide the highest standards in pet care and achieve our collective purpose: A BETTER WORLD FOR PETS. For more information, please visit our website www.anicuragroup.com Our Privacy Policy can be viewed at https://www.mars.com/privacy