Key Skills

Job Description

Job description: Your mission: As a Car Fleet Coordinator, you will support the effective management of the company’s fleet across Europe by ensuring accurate administration, reliable reporting, and a high level of customer service. You will coordinate key fleet-related processes, maintain vehicle data, support employees with fleet enquiries, and help ensure compliance with company policies and local regulations. Your work will contribute to the smooth and efficient delivery of fleet services across the organization. What you will do: Support the acquisition, disposal, management, and reporting of company vehicles across Europe. Manage lease car administration and all fleet-related processes. Process invoices and purchase orders in SAP accurately and within agreed timelines. Maintain vehicle records, listings, and fleet data using internal fleet management systems and SharePoint. Ensure accurate administration of fleet-related activities, including joiners, movers, leavers, insurance, maintenance, fines, and penalties. Act as the first point of contact for employee fleet-related enquiries and ensure timely resolution. Support reporting activities and provide accurate fleet statistics and analysis. Assist with budget preparation, forecasting, and reporting for fleet services. Perform invoice verification, reconciliation, and processing activities. Ensure compliance with applicable legislation, company policies, and fleet management best practices. What we ask for: Previous experience in Fleet Administration, ideally supporting multiple European countries. Experience working within a multinational organization and an international business environment. Strong customer service and stakeholder management skills. Excellent organizational skills with the ability to manage multiple priorities and meet deadlines. Good reporting and analytical skills with attention to detail. Strong written and verbal communication skills. Proficiency in Microsoft Office applications, particularly Excel. SAP experience is considered an advantage. Experience with fleet management systems or databases is beneficial. A collaborative team-player mindset with a proactive approach to problem-solving. Fluent English, both written and spoken. Additional European languages are considered an advantage. We are keen to hear from you even if you don't match all listed requirements but identify with our values and passion for innovation. What we offer: Our heritage We aspire to be an indispensable company, trusted throughout the world for our commitment to openness, customer satisfaction and sustainability. We respect individuality while promoting teamwork, and we are committed to delivering unique value through innovative and creative solutions. Our commitment to the environment We all have a role to play in building a better future. For Epson, being a sustainable company means being mindful of every aspect of our organisation – from the smallest lightbulb to the largest factory. It fuels our innovation, drives our growth, motivates our workforce and, ultimately, to contribute to society. Our people We believe a healthy culture, strong values, teamwork and contribution from a diverse range of individuals will help us to strive for excellence. Our brand Ranked by Clarivate Analytics as a Top 100 Global Innovator brand for the last seven years running Epson is an equal opportunity employer. We celebrate diversity and are dedicated to fostering an inclusive environment for all employees. We actively encourage applications from individuals of all protected characteristics and are committed to providing any necessary accommodations during the application and assessment process, as well as upon joining our team. If you require additional assistance for your application or wheelchair access to our facilities, please email [email protected]. A member of our team will be happy to assist you.

Core Responsibilities

Coordinate company fleet administration across Europe, including vehicle acquisition and disposal, lease processes, employee changes, insurance, maintenance, fines, and accurate fleet records. Process invoices and purchase orders, support reporting and budgeting, respond to employee enquiries, and help ensure compliance with company policies and local regulations.

Requirements

The role seeks prior fleet administration experience, ideally across multiple European countries and in a multinational environment, along with strong customer service, organization, communication, reporting, and analytical skills. Proficiency in Microsoft Office, particularly Excel, is expected; SAP and fleet management systems are advantageous, as are additional European languages, while fluent English is required.