Billing Coordinator
€34,000 - €37,000 per year
Key Skills
Job Description
Billing Coordinator
Department: Management and Admin
Employment Type: Permanent - Full Time
Location: Amsterdam
Reporting To: Maggie Keep
Compensation: €34,000 - €37,000 / year
Description
Overview
Key Responsibilities
- Assist with the implementation of D365 for contract and billing purposes throughout the region
- Management of the European Interim Fee Forecast & D365, set up manual project numbers for European contracts and opportunities, log and file COR forms related to this
- Arranging and setting up manual Service Reviews and Team sites for off system projects
- Inbox management of EUROD365
- Managing COR forms, setting up opportunities and contracts on the system and ongoing updates
- Creation of invoices and credit notes on invoicing platforms
- Download invoices from F&O to One Drive and issue draft invoices to Partners & Associates and chase up accordingly to ensure all information is provided
- Creating PDF invoices and emailing out to clients or uploading onto client portal
- Completing the end-to-end invoice process
- Update Fee Day Book – tracking draft, approved and invoices sent on internal systems
- Maintaining a clear storage of invoices on the One Drive
- Providing copies of invoices to clients and internally, as requested
- Maintaining the internal finance Sales & Purchase Ledger inbox daily
- Updating various trackers – F&O, Client PO and internal trackers
- Sending out Supplier invoices for approval and chasing Contract Owners as necessary
- Answering invoice queries, liaising with Partners and Associates
- Issuing remittance notices with regards to paid invoices to Partners and Associates
- Managing reimbursable expenses
- Supporting other administrators where necessary and providing holiday cover
- Assisting with all other administrative duties as required.
Skills, Knowledge & Expertise
- A positive and proactive attitude to the role, and will be committed to delivering customer service excellence, with good results.
- Previous experience of Dynamics D365 is preferable, but not essential
- Experience of working in a similar finance administration role
- Accuracy and attention to detail, with the ability to organise and prioritise tasks.
- High level of IT competency, MS PowerPoint, Excel, Outlook and Word.
- The ability to quickly learn systems and procedures.
- Proven experience of working in a busy office environment.
- Proven ability to work to deadlines.
- Self-motivated with strong levels of initiative
RLB Employee Benefits
- Hybrid Working - Working patterns to support your work-life balance.
- Well-Rewarded - A competitive salary and generous holiday entitlement. As well as the opportunity to purchase up to five extra days.
- Personal Development - A continuous learning and development programme, including established APC and in-house mentoring schemes.
- Additional Benefits - We offer a wide range of benefits including professional membership subscriptions.
- Exceptional Exposure - You’ll have the opportunity to work on diverse projects across different sectors and regions.
- Social Responsibility - We hold team and social events as well as charity fundraising and volunteering activities.
Core Responsibilities
The Billing Coordinator will manage European interim fee forecasts, set up project contracts in D365, and handle the end-to-end invoicing process. They will also provide administrative support, maintain financial trackers, and liaise with partners and associates regarding invoice queries.
Requirements
The ideal candidate should have previous experience in a finance administration role and possess strong IT competency in MS Office. Familiarity with Dynamics D365 is preferred, along with a proactive approach and the ability to work effectively in a busy office environment.
Benefits
- Hybrid working
- Competitive salary
- Generous holiday entitlement
- Continuous learning and development programme
- Mentoring schemes
- Professional membership subscriptions
- Social events
- Charity fundraising and volunteering activities
About Rider Levett Bucknall
Industry: Construction
Company size: 1,001-5,000 employees
RLB. Where people make progress. For over 240 years, RLB has thrived by bringing together the right people and doing things the right way. We look out for our people, which means we look out for each-other. Kind of like a family, if that family had 4,500 different, diverse and amazing people around the world. We work hard, enjoy the journey, and aim to do good, making a lasting positive impact on our communities and planet. We are proud of our independence, we believe in straight talk, dreaming big and exceeding expectations. Because when the world counts on us, we count on each other. At RLB, we live by four simple ideas: TRUTH. TRUST. TOGETHER. TOMORROW. Four values that live at the heart of RLB. A place where People Make Progress.