Administrative Assistant
Key Skills
Job Description
Job Overview:
The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.
Responsibilities
Key Tasks and Responsibilities:
- Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations
- Type and proofread documents, correspondence, and forms
- Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office
- Coordinate and set up meetings and conferences
- Arrange travel and work on special projects
- Maintain the schedule of one or more individuals
- Set up and maintain manual and electronic filing systems
- Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person
- Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
- Photocopy, fax, and scan documents as required
- Assure of effective mail and package distribution
- Assist employees and managers with general administrative requests
Qualifications
Essential Qualifications and Education:
- High school diploma or equivalent
- 2 to 4 years of experience working in an administrative assistant role, preferably in a large corporation
- Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
- Excellent communication skills, both written and verbal
- In-depth knowledge of business procedures, letters, and report formats
- Able to read and comprehend instructions, and write correspondence and memos
- Able to effectively present information to co-workers and the public
- Strong organizational, multitasking, attention to detail, and interpersonal skills
- Able to work well with all levels of internal management and staff as well as clients
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Lutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients’ needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.
Core Responsibilities
The Administrative Assistant performs daily research, document preparation, and office coordination tasks to support team operations. They are responsible for managing schedules, travel arrangements, filing systems, and general administrative requests for staff and management.
Requirements
Candidates must have a high school diploma and 2 to 4 years of administrative experience, preferably in a large corporate environment. Advanced proficiency in MS Office and strong organizational and communication skills are essential for this role.
About Lutech Resources
Industry: Staffing and Recruiting
Company size: 201-500 employees
Lutech Resources is a global recruitment business, providing a complete and integrated scope of resource management for a wide range of leading companies within the energy sector. We advance people’s careers and enable continued growth for industries both upstream (oil & gas exploration and production, Mining, LNG) and downstream (petrochemicals and refineries). Organizations we serve require top talent, by helping them find the right managers, contractors, engineers, project managers and other high-level professionals, we play a vital role within the industry and in the careers of many. With principal locations in the United Kingdom, Netherlands, Philippines and United States, we specialize in the provision of multi-discipline engineering, project management and technical field staff. We have expanded our expertise to include power and automation, energy, utility, and manufacturing industries. From the UK and across Europe, throughout the Americas and Canada as well as the Middle East, Asia and Australia, we are active in servicing project sites across the globe. Whatever your project needs, large-small, Lutech Resources has talent, experience to support you. Here at Lutech Resources we support our talent. With our rich history, background, vast resources, and access to a wide range of strategic positions with industry leaders we can effectively serve our clients. With an extensive and growing international community of qualified specialists you will enjoy the support and stability of an experienced company that truly values its team members.