Key Skills

Job Description

Immediate interim opportunity in an international environment Location: Schiphol, Amsterdam area Start date: Preferably 26 October 2026 Duration: app. 4 months, until a permanent Office Manager has been appointed Hours: Preferably full-time Engagement and remuneration: The role may be filled either on a contractor basis at an hourly rate to be mutually agreed, or through a regular employment contract Reporting to: HR Director Language: Fluent English; Dutch is strongly preferred About TrueNoord TrueNoord is a specialist full-service regional aircraft lessor providing leasing, financing, fleet transition and asset management solutions in the 50 to 150 seat capacity range to airlines globally. TrueNoord’s team is led by experienced professionals with a shared history of success, and is complemented by a dynamic young team who bring fresh perspective. TrueNoord’s multi-cultural workforce reflects the global markets that it serves and includes core competencies in aviation finance, aviation law, aircraft maintenance, marketing, sales, and leasing. TrueNoord currently owns a fleet of more than 100 latest technology turboprop, regional jet, and crossover aircraft on lease to more than 30 operators across 25 countries. These link remote locations to larger urban areas, providing a feeder service to major hubs, and fulfil carriers’ lower demand off-peak services in the growing global market. The Company is backed by lead investor Arcus Infrastructure Partners, together with Freshstream. TrueNoord has offices in Amsterdam, Dublin, London, and Singapore. About the role TrueNoord is looking for an experienced Temporary Office Manager who can join us at short notice and immediately take ownership of the day-to-day running of our Schiphol office. This is a hands-on interim role for someone who is genuinely plug and play. You know what a well-run office requires, quickly understand priorities and are comfortable working independently from day one. You will ensure that the office remains organized, professional and welcoming for our team and visitors. As an international organization, we work across offices, cultures and time zones. You should therefore have proven experience in an international business environment and feel confident communicating with colleagues and senior stakeholders from different backgrounds. The role primarily supports our Schiphol office, with some remote support for our Dublin office. Key Responsibilities Take immediate ownership of the day-to-day operations of the Schiphol office. Act as the first point of contact for office-related matters and resolve practical issues proactively. Manage office suppliers and service providers, including facilities, cleaning, catering and maintenance. Ensure meeting rooms, office supplies, kitchen facilities and common areas are well maintained and ready for use. Welcome visitors and ensure a professional and positive guest experience. Coordinate practical onboarding and offboarding arrangements, including equipment, access and workspaces. Provide administrative and organizational support to the Executive Team and wider business. Coordinate meetings, travel arrangements, schedules and meeting materials where required. Support company meetings, office events, celebrations and employee activities. Liaise with the external IT provider and coordinate office technology and meeting-room equipment. Provide practical operational support to HR. What we are looking for Proven experience working in a fast-paced, international business environment. A plug-and-play mindset: able to step into the role quickly, assess what is needed and operate with minimal supervision. A proactive, hands-on and service-oriented approach. Strong organizational and planning skills and a clear sense of urgency. Confidence working with senior stakeholders and coordinating across different teams. Excellent written and spoken English. Dutch language skills are strongly preferred. Strong Microsoft 365 skills. A high degree of discretion and sound judgement when handling confidential information. Availability to start preferably on 26 October 2026. What you can expect This is a hands-on interim assignment in a professional and international organisation. You will have the opportunity to make an immediate contribution by bringing continuity, structure and a high level of service to our office and wider team while we recruit a permanent Office Manager. If you are an experienced Office Manager who enjoys taking ownership and can quickly find your way in a new organization, we would be pleased to hear from you. Kindly note we are not engaging with third-party recruitment agencies or accepting applications submitted through them for this role.

Core Responsibilities

Take ownership of daily Schiphol office operations, including facilities, suppliers, visitor experience, office readiness, and onboarding and offboarding arrangements. Provide administrative and operational support to executives, HR, meetings, travel, events, and office technology, with some remote support for the Dublin office.

Requirements

Candidates should have proven experience in a fast-paced international business environment and be able to take ownership quickly with minimal supervision. Strong organizational, planning, communication, and Microsoft 365 skills are required, along with excellent English; Dutch is strongly preferred.