Key Skills

Job Description

Company Description EIPIO (European Institute of Professional Intelligence Officers) is Europe’s leading center for intelligence education, applied research, and professional networking. The institute offers a broad curriculum ranging from foundational intelligence analysis and open-source investigation to advanced cyber-intelligence, strategic forecasting, and counter-terrorism, co-developed with universities, law-enforcement bodies, and industry experts. EIPIO produces peer-reviewed research and practical insights that support policymakers, corporate security teams, and investigative units across Europe. Through conferences, workshops, and online forums, it builds a collaborative community of intelligence officers, security analysts, and investigative professionals. Guided by strong ethical and legal standards, EIPIO promotes technical excellence, critical thinking, and respect for human rights in intelligence practice. Role Description The Chair's Office Assistant is a remote volunteer role of 1-2 hours per week supporting the administrative and coordination needs of the Chair’s office. Tasks include handling email and phone inquiries, scheduling meetings, maintaining digital records, and preparing basic documents and correspondence. The role also involves assisting with coordination of online events, tracking action items, and ensuring timely communication between the Chair and internal or external stakeholders. The assistant may help manage office tools and platforms, compile simple reports, and update contact lists or calendars. This position offers insight into the operations of a European intelligence-focused institute and requires a reliable, organized individual who can work independently in a virtual environment. Qualifications Candidates should possess strong Phone Etiquette and Communication skills for professional interaction with internal and external contacts. Candidates should possess solid Administrative Assistance and Clerical Skills to support scheduling, record keeping, document preparation, and general office tasks. Candidates should possess familiarity with Office Equipment and digital tools, including email platforms, online calendars, and basic office software. Candidates should possess attention to detail, time management, and the ability to prioritize tasks in a remote setting. Candidates should possess proficiency in written and spoken English; additional European languages are an advantage. Candidates should possess discretion and a commitment to confidentiality, especially when handling sensitive information. Candidates should possess basic understanding or interest in intelligence, security, or related fields; prior experience in an office or academic environment is beneficial.

Core Responsibilities

Handle inquiries, schedule meetings, maintain digital records, and prepare basic documents and correspondence for the Chair’s office. Support online event coordination, track action items, communicate with stakeholders, and maintain office tools, reports, contact lists, and calendars.

Requirements

Candidates should have strong communication and phone etiquette, administrative and clerical skills, and familiarity with email, online calendars, and basic office software. The role requires organization, independence, time management, discretion, and English proficiency; interest in intelligence or security is useful, while prior office or academic experience is beneficial.