Key Skills

Job Description

Role Overview We are seeking an Personal Assistant & Office Manager to join our Driessen office in Alkmaar. This role combines personal support to the CEO with office management and broader management support, ensuring smooth daily operations and a well-organized, professional working environment. The role consists of two main components: Personal Assistant to the CEO: Acting as a trusted point of support. Office Management & Management Support: Ensuring efficient and professional office operations. Key Responsibilities Proactively managing the CEO’s calendar, appointments, and priorities. Handling confidential correspondence and acting as a gatekeeper where required. Coordinating internal and external meetings on behalf of the CEO. Travel management for the CEO, including booking flights, hotels, rental cars, and preparing travel itineraries. Expense management for the CEO, including processing, tracking, and submitting expenses. Supporting the CEO with the preparation and formatting of presentations, reports, and meeting materials. Supporting ad-hoc requests and follow-ups to ensure smooth decision-making and execution. Office Management & Management Support Acting as the first point of contact for visitors, customers, and suppliers (in person, phone, and email). Planning and coordinating internal and external meetings. Ensuring the Driessen office is always in a perfect, organized, and representative state. Providing all-round administrative and management support to the management team. Lease car management, including ordering and coordinating company cars. Managing health and safety regulations and maintaining all required documentation. Assisting in the organization of staff events, meetings, and internal activities. Managing and updating the local intranet page. Supplier management and coordination. Candidate Profile Education: Completed MBO+ or HBO level education in Office Management, Business Administration, or similar. Experience: Minimum 3 years of experience in a similar role (Office Manager, PA, or Executive Assistant). Experience supporting senior management or a CEO is a strong plus. Skills: Strong organizational skills with the ability to manage multiple priorities independently. Discreet, reliable, and comfortable handling confidential information. Strong communication skills in Dutch and English (verbal and written). Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with presentation support is essential. Mindset: Proactive, hands-on, solution-oriented, and a strong team player. What We Offer Salary: Competitive gross annual salary ranging from €38,000 to €50,000 (based on full-time employment). Leave: 25 vacation days plus 13 additional ATV days. Pension: Company pension plan with a 3.5% employee contribution. • Environment: Opportunity to join a fast-growing international organization

Core Responsibilities

Provide confidential, proactive support to the CEO by managing their calendar, correspondence, meetings, travel, expenses, and presentation materials. Manage daily office operations and provide administrative support to the management team, including visitor and supplier coordination, company car administration, health and safety documentation, and staff events.

Requirements

A completed MBO+ or HBO-level qualification in Office Management, Business Administration, or a similar field is required, along with at least three years of experience in a comparable role. Candidates should have strong organizational and communication skills, discretion, proficiency in Microsoft Office, and fluency in written and spoken Dutch and English; experience supporting senior management is an advantage.

Benefits

• 25 Vacation Days
• 13 Additional ATV Days
• Company Pension Plan With 3.5% Employee Contribution
• Opportunity To Join A Fast-Growing International Organization