Key Skills

Job Description

Role Overview The HR Coordinator supports the HR Manager in the day-to-day administration and execution of HR activities across Dragonfly Netherlands. The role has a strong focus on HR systems, time & attendance, payroll administration, employee data, and general HR administration. This is a hands-on role for someone who is highly organized, detail-oriented, comfortable working with systems and data, and able to ensure that HR processes run accurately and efficiently. Key Responsibilities HRIS & Employee Data Maintain accurate and up-to-date employee information in the HRIS. Process new hires, employee changes, transfers, promotions, salary changes, and terminations in HR systems. Perform regular data checks and resolve discrepancies. Support employees and managers with HRIS-related questions and issues. Prepare HR reports and employee data as required. Maintain digital personnel files and ensure documentation is complete and properly stored. Time & Attendance / Clocking Systems Administer and maintain employee clocking and time & attendance systems. Ensure employees are correctly registered and have appropriate access to clocking devices. Monitor missing punches, incorrect registrations, absences, overtime, and other exceptions. Work with managers to resolve time-registration discrepancies before payroll cut-off. Troubleshoot basic clocking-device and system issues and coordinate with IT or external providers when required. Support improvements and standardization of time-registration processes. Payroll Administration Support the HR Manager with the monthly payroll preparation and payroll cycle. Collect, validate, and consolidate payroll inputs, including hours worked, overtime, allowances, absences, bonuses, and employee changes. Reconcile time & attendance information against payroll inputs. Coordinate with the payroll provider and Finance to resolve discrepancies. Perform payroll checks before and after processing. Respond to basic employee payroll questions and escalate more complex matters when required. Maintain accurate payroll records and supporting documentation. HR Administration Prepare employment contracts, amendments, letters, and other HR documentation. Coordinate onboarding and offboarding administration. Track probation periods, contract end dates, required documents, and other HR deadlines. Administer vacation, leave, sickness, and other employee absences. Support benefits and other employee programs. Manage HR inboxes and respond to routine employee questions. Support the HR Manager with audits, compliance requirements, and reporting. Assist with recruitment administration and interview coordination when required. Support other HR projects and administrative activities as needed. Application for work permits with UWV. Profile MBO+/HBO-level education, preferably in HR, Business Administration, or a related field. Previous experience in an HR administration, HR Coordinator, payroll administration, or similar role. Experience working with HRIS and time & attendance systems. Good understanding of payroll administration; Dutch payroll experience is an advantage. Strong Excel and general Microsoft Office skills.

Core Responsibilities

Maintain HRIS and employee records, administer time and attendance systems, and support monthly payroll preparation and checks. Coordinate HR documentation, onboarding and offboarding, absences, employee inquiries, compliance activities, recruitment administration, and work permit applications.

Requirements

MBO+/HBO-level education, preferably in HR, Business Administration, or a related field, and prior experience in HR administration, HR coordination, payroll administration, or a similar role. Experience with HRIS and time and attendance systems, a good understanding of payroll administration, and strong Excel and Microsoft Office skills are required; Dutch payroll experience is an advantage.