Key Skills

Job Description

Department: Management and Admin Location: Amsterdam Compensation: €34,000 - €37,000 / year Description Why RLB? At RLB, we live by four simple ideas: Truth, Trust, Together, Tomorrow. Four values that live at the heart of RLB. A place where People Make Progress. We value your skills, talents and unique perspectives – we think they are priceless. Bring them to RLB and you’ll be empowered to shape our future and your career in new and meaningful ways. We’ll give you opportunities to work on some of the most ambitious and exciting projects currently being designed and developed in the built environment sector. You’ll continue to learn and advance as everyone who works for us is provided with a tailored training programme. Our mentoring and reverse mentoring schemes will enable you to share your expertise while gaining fresh insights. What makes RLB unique is our inclusive culture. As an independent, employee-owned business, teamwork and collaboration lies at the heart of everything we do. Hybrid and flexible working arrangements and family-friendly policies are just some of the ways we invest in employee wellbeing. Join us and you will thrive personally as well as professionally. Overview This is a key role for an experienced and highly motivated Billing Coordinator to join our vibrant office in Amsterdam. This is a busy role that requires adaptability, attention to detail and the ability to multi-task. The role presents an excellent opportunity for a proactive, process driven individual to take responsibility for providing support within the European billing admin team. Key Responsibilities Assist with the implementation of D365 for contract and billing purposes throughout the region Management of the European Interim Fee Forecast & D365, set up manual project numbers for European contracts and opportunities, log and file COR forms related to this Arranging and setting up manual Service Reviews and Team sites for off system projects Inbox management of EUROD365 Managing COR forms, setting up opportunities and contracts on the system and ongoing updates Creation of invoices and credit notes on invoicing platforms Download invoices from F&O to One Drive and issue draft invoices to Partners & Associates and chase up accordingly to ensure all information is provided Creating PDF invoices and emailing out to clients or uploading onto client portal Completing the end-to-end invoice process Update Fee Day Book – tracking draft, approved and invoices sent on internal systems Maintaining a clear storage of invoices on the One Drive Providing copies of invoices to clients and internally, as requested Maintaining the internal finance Sales & Purchase Ledger inbox daily Updating various trackers – F&O, Client PO and internal trackers Sending out Supplier invoices for approval and chasing Contract Owners as necessary Answering invoice queries, liaising with Partners and Associates Issuing remittance notices with regards to paid invoices to Partners and Associates Managing reimbursable expenses Supporting other administrators where necessary and providing holiday cover Assisting with all other administrative duties as required. Skills, Knowledge & Expertise The ideal candidate will demonstrate a positive proactive approach and will be committed to delivering internal and external customer service excellence. A positive and proactive attitude to the role, and will be committed to delivering customer service excellence, with good results. Previous experience of Dynamics D365 is preferable, but not essential Experience of working in a similar finance administration role Accuracy and attention to detail, with the ability to organise and prioritise tasks. High level of IT competency, MS PowerPoint, Excel, Outlook and Word. The ability to quickly learn systems and procedures. Proven experience of working in a busy office environment. Proven ability to work to deadlines. Self-motivated with strong levels of initiative RLB Employee Benefits Our culture is built around enabling you to fulfil your potential, so you can look forward to benefits that include: Hybrid Working - Working patterns to support your work-life balance. Well-Rewarded - A competitive salary and generous holiday entitlement. As well as the opportunity to purchase up to five extra days. Personal Development - A continuous learning and development programme, including established APC and in-house mentoring schemes. Additional Benefits - We offer a wide range of benefits including professional membership subscriptions. Exceptional Exposure - You’ll have the opportunity to work on diverse projects across different sectors and regions. Social Responsibility - We hold team and social events as well as charity fundraising and volunteering activities. Our Diversity, Equity & Inclusion Promise We believe in building a diverse and inclusive environment where each person can be themselves, feel valued for their contribution and be challenged and supported to reach their full potential. We have a responsibility to support the communities in which we live and work, and that our workforce should reflect these communities and our clients. Our talent strategy should enable us to overcome bias in the construction industry by recruiting, retaining, developing, and promoting a diverse and inclusive workforce. Find out more here: Diversity, Equity & Inclusion - RLB | Europe If you require any reasonable adjustments to support you during any stage of the application or interview process, please contact our recruitment team at: [email protected]

Core Responsibilities

Coordinate European billing administration, including managing contract and billing information in Dynamics 365, processing invoices and credit notes, and maintaining billing records and trackers. Handle invoice queries, supplier approvals, expense administration, and related communications while supporting the wider administration team.

Requirements

Candidates should have experience in a similar finance administration role and in a busy office environment, with strong accuracy, organization, prioritization, and deadline-management skills. A proactive customer-service approach, IT competency with Microsoft Office, and the ability to learn systems quickly are required; Dynamics 365 experience is preferred but not essential.

Benefits

• Hybrid Working
• Competitive Salary
• Generous Holiday Entitlement
• Option To Purchase Up To Five Additional Holiday Days
• Learning And Development Programme
• Mentoring Schemes
• Professional Membership Subscriptions
• Exposure To Diverse Projects
• Social Events
• Charity Fundraising And Volunteering Activities