Key Skills

Job Description

Company description Petrobras Netherlands B.V. - PNBV is a subsidiary of Petrobras - Petróleo Brasileiro S.A. with focus on managing Exploration and Production activities in exploration blocks. In addition, PNBV has legacy activities to be concluded related to buying, selling, leasing, and renting materials, equipment, and drilling platforms for the exploration and production of natural oil and gas in Brazil. Job description Summary Perform under HR supervision administrative activities for Petrobras Netherlands BV and its subsidiaries with a focus on managing corporate travel (tickets, hotels, visas, transfers, and vaccinations), ensuring compliance with internal policies, due diligence, and risk mitigation in supplier engagement. Responsible for reimbursements and expense reporting, evidence control, and expense monitoring regarding the Work Cost Regulation. Serves as a focal point for facilities and office management, overseeing contracts, suppliers, and invoicing, as well as office supplies control. Supports the organization of events and meetings, document management, and the travel and office cost budget, contributing to procedure updates and continuous improvement initiatives. Acts as an administrative assistant in interface with local HR, corporate areas and its subsidiaries (Executive Management, Finance, Procurement, Legal and subsidiaries). Responsibilities connected to the role include: Business travel: coordinate and monitor travel arrangements (air tickets, train tickets, hotels, visas, taxis, transfers, and vaccination), ensuring compliance with internal policies and supporting requests, while applying due diligence and minimizing risks when selecting service providers. Reimbursements and administrative controls: prepare, review, and submit reimbursements and expense reports, maintaining evidence and supporting documentation, including routines for monitoring expenses under the Work Cost Regulation. Facilities and office management: act as the office focal point for infrastructure and service requests (access badges/cards, business cards, institutional materials, and employee requests). Contracts, suppliers, and invoices: managing administrative contracts (e.g., insurance, travel agency, administrative services), verify that administrative invoices comply with contractual terms, and monitor/control the scope of services. Events and logistics: support the organization of events and meetings (meeting room bookings, corporate events), ensuring operational support and alignment with suppliers. Documentation and records management: draft and review administrative documents and maintain organized records with traceability, standardization, and confidentiality. Budget and continuous improvement: support the preparation and monitoring of the travel and office cost budget and contribute to updating policies and procedures and participating in improvement projects. Administrative support services: provide administrative support activities, especially in coordination with the PNBV HR team and other corporate areas (Executive Management, Finance, Procurement, Legal), as needed. We ask: To be considered for the role of Administrative Assistant, Petrobras Netherlands B.V. requires a candidate with: Proven experience 3 years in diversified administration activities; Possession of a valid Work Permit or European Passport; A degree, preferably in business, Office Management or similar area; IT skills: Excellent knowledge of Microsoft Office, SharePoint and AI; Planning, organization & monitoring skills, maintaining strict control of data and documents; Fluent in English and Dutch; Fluent in Portuguese and French is a plus; Critical thinker and problem-solving skills; Initiative-driven with motivation to bring solutions and ideas; Focus on quality and integrity; Team player; Good time management skills; Great interpersonal and communication skills; Attention for detail and accurate way of working. Screening - Certificate of Conduct We perform a screening for this position, as we expect from each other that we are always reliable, integral, and acting in the interests of our organization. We ask each new colleague for a Certificate of Conduct (Verklaring Omtrent het Gedrag - VOG). We offer: Fulltime job (40h/week - 5 days working at our office in Rotterdam in the first month – 2 days home office from the second month onwards). 12 months contract with the perspective of renewals; competitive market salary; Holiday allowance, Travel Allowance, Health Insurance Allowance and Pension Fund; Fitness Benefit and Training possibility; Challenging position in an international environment and a great work environment! HR & Office Management You will interact with our departments, subsidiaries (Legal, Finance, Corporate & Governance, IT etc.) and externally with national - and international suppliers. Our ambition as a department is to actively contribute with PNBV main goals, by executing administrative daily activities. Your working place will be located at our office in Rotterdam, and you will work under the Supervision of HR Team and report to PNBV Managing Director’s. ==================================================================== If you would like to apply, make sure your CV in English (MS Word or PDF) is attached to your Linkedin profile. This vacancy is open to everyone. Our organization considers it important that everyone gets the chance to work to capacity. Therefore, we also invite candidates under the participation act to apply.

Core Responsibilities

Coordinate corporate travel, reimbursements, expense controls, office facilities, administrative contracts, suppliers, invoices, events, and records. Support budget monitoring, procedure improvements, and administrative requests in coordination with HR and other corporate departments.

Requirements

Requires at least three years of diversified administrative experience, a valid work permit or European passport, and a degree, preferably in business, office management, or a related field. Candidates should have excellent Microsoft Office and SharePoint skills, fluent English and Dutch, strong organizational and communication abilities, and a detail-oriented, solution-focused approach; Portuguese and French are a plus.

Benefits

• Holiday Allowance
• Travel Allowance
• Health Insurance Allowance
• Pension Fund
• Fitness Benefit
• Training Opportunities