Key Skills

Job Description

Personal type: Professional staff Field of expertise: Support Organisation: Department of Chemical Engineering and Chemistry Apply no later than: 04-10-2026 Full-time equivalent: 0.5 FTE Salary: € 3.173 - € 4.159 Apply now Job Description Are you looking for a dynamic, fast-paced, and exciting work environment? Then look no further! We are seeking a skilled Secretary/Management Assistant to join our SPP group and provide support in all administrative and organizational activities. As the central contact point of the group, you will play a vital role in keeping our team running smoothly and efficiently. You will be the face of the group, answering all inquiries from staff and students with a smile, and welcoming guests and visitors with warmth and hospitality. You will be managing the agendas of the staff members, processing emails, preparing meeting agendas and taking minutes, creating correspondence and texts, arranging appointments, and supporting business travels. Your excellent communication skills, both in English and Dutch, will come in handy as you keep the group informed and connected. Your role also includes planning, preparation, and support of group and consortium meetings and social events, keeping the group archive up-to-date, and maintaining the internal and external website. You will be in charge of collecting and processing management information and ensuring the registration of personnel and publications (InSite, Pure, Hora Finita) is current. If you're ready to take on a challenging and rewarding role in a dynamic environment, apply now and become a key player in our successful SPP group! The secretary / management assistant will be providing support and assistance to the members of the SPP group in administrative and organizational activities. (S)he will act as the central contact point of the group. English is the day-to-day language. Among the activities are managing and monitoring the agendas of the staff members; process the received (e)mails and, if necessary, to take actions independently; prepare meeting agendas and take meeting minutes; prepare correspondence / emails and other (scientific) texts mostly in English and Dutch; arranging and organizing internal and external appointments; providing support for planning business travels and process travel permits and expense claims of all group members. Day-to-day activities will also comprise answering all kinds of questions of staff and students; the receipt of guests and visitors, and if necessary, help to arrange (hotel)accommodation and TU/e administrative procedures; provide practical information and assistance to guests, visitors and staff members. Furthermore planning, preparation and support of group and consortium meetings and gatherings, as well as social events of the group are part of your work, as well as collect and process management information and maintain the group archive; keep up-to-date of the registration of personnel and publications (Insite, Pure, Hora Finita) and maintain the internal and external website of the group. Job Requirements Join our team as a dynamic and highly-skilled Secretary/Management Assistant! We are seeking an enthusiastic and flexible individual who is an expert in organization, communication, and interpersonal skills. If you have a HAVO/VWO level education and secretarial training, along with several years of experience in a similar role, we would love to hear from you! Fluency in both English and Dutch, both spoken and written, is a must for this role, as is proficiency in Microsoft Office programs such as Outlook, Word, Excel, Teams, and other TU/e-related tools. A passion for technology and a willingness to learn and use new software tools is also essential. If you're ready to take your skills to the next level and be a key player in a fast-paced and exciting work environment, this is the opportunity for you! The new colleague is an enthusiastic, accurate, pro-active and flexible secretary / management assistant with a professional working proficiency. Preferably somebody with a HAVO/VWO level with additional secretarial education and several years of experience in a similar function. We welcome a good organizational, communication and interpersonal skilled person with the ability to establish priorities. A very good command of the English and Dutch language (fluently spoken and written) is imperative. Vast experience with the Microsoft Office programs Outlook, Word, Excel, Teams, etc. is necessary; preferably also with the specific TU/e related programs. An aptitude for working with (new and evolving) software tools is required. Conditions of Employment An Exciting Position Within An International Yet Personal University. You Are Right In The Middle Of The Students, On a Green Campus Within Walking Distance Of The Central Station. Besides Beautiful Architecture, You Will Find Varied Workplaces And Excellent Sports Facilities. We Also Offer You A meaningful job in a dynamic and ambitious university. Parttime emplyment of 0,5 fte. A monthly salary of minimum € 3,173 to maximum € 4,159 gross for full-time employment, depending on your knowledge and experience (scale 6/7 Collective Labour Agreement for Dutch Universities). In addition to your base salary, you will receive an 8% holiday allowance and an 8.3% year-end bonus, both calculated based on your annual gross base salary. Generous leave options: a standard 29 days (based on a 38 hour working week) per year that you can increase to 41 days by working two hours more per week (flexible working hours). This is prorated if you work part-time. As a TU/e employee, you participate in the ABP pension scheme, providing retirement pension and pension benefits for surviving dependents and occupational disability. TU/e pays 70% of the pension premium, while employees contribute the remaining 30%. A favorable arrangement for more holidays or a sabbatical. A selection model for additional fringe benefits. Working hours in consultation for an optimal work-life balance. Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching. Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet. A generous employer contribution to the favorable ABP pension plan. Unlimited access to the modern on‑campus TU/e Student Sports Center at an exceptionally affordable rate. Here you can discover even more information about our conditions of employment. Build on your career at TU/e! About Us We are a leading international university where scientific curiosity meets a hands-on mindset. We work in an open and collaborative way with high-tech industries to tackle complex societal challenges. Our responsible and respectful approach ensures impact — today and in the future. TU/e is home to over 13,000 students and more than 7,000 staff, forming a diverse and vibrant academic community. Our university is located in Brainport Eindhoven — a world‑leading tech region with more than 7,000 high‑tech companies and strong R&D activity. Known for breakthroughs in AI, photonics, semiconductors and advanced manufacturing, Brainport is a place where technology serves people and society. Learn more about the Brainport region here. The Department of Chemical Engineering and Chemistry bridges science and engineering to create sustainable solutions for society. By combining expertise in molecules, materials, and processes, we drive innovations that address global challenges in energy, circularity, health and future technology. Through world-class research, interdisciplinary collaboration, and strong industry partnerships, we educate engineers and scientists who turn scientific discoveries into technologies with lasting societal impact. Together, we create chemistry for a better world. Information Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager: Prof.dr. Zeljko Tomovic (SPP), [email protected], + 31 40 2475294 Visit our website for more information about the application process. You can also contact Funda Gormus, [email protected]. Are you inspired and would like to know more about working at TU/e? Please visit our career page. General information about the Department Chemical Engineering and Chemistry, candidates will find here. Application If you are interested, please use the ‘apply’ button to send us your CV and letter of application with your motivation and a description of your qualifications. Ensure that you submit all the requested application documents. We give priority to complete applications. Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable, internal candidates will be given priority over external candidates where they are equally suitable. We look forward to receiving your application! Please note You can apply online. We will not process applications sent by email and/or post. A pre-employment screening (e.g. knowledge security check) can be part of the selection procedure. For more information on the knowledge security check, please consult the National Knowledge Security Guidelines. Important for non-EU applicants: Please be aware that for this position, specific residence permit requirements apply. If you are a non-EU national, you may not be eligible to legally work in this role under current Dutch immigration regulations. We strongly advise you to contact our Staff Immigration Team ([email protected]) before applying to check your eligibility and to receive further guidance. Please do not contact us for unsolicited services. Reference number: 2026/368 Apply now Share this vacancy Share Twitter Facebook LinkedIn

Core Responsibilities

Provide administrative and organizational support to the SPP group, serving as its central contact for staff, students, guests, and visitors. Coordinate schedules, correspondence, meetings, travel, events, records, management information, personnel and publication registrations, and the group’s internal and external websites.

Requirements

Applicants should have HAVO/VWO-level education with additional secretarial training, preferably alongside several years of experience in a similar role. The role requires strong organizational, communication, and interpersonal skills; fluency in spoken and written English and Dutch; extensive Microsoft Office proficiency; and the ability to learn new software tools.

Benefits

• Holiday Allowance
• Year-End Bonus
• Paid Leave
• Flexible Working Hours
• Pension Plan
• Additional Leave or Sabbatical Options
• Professional Development Opportunities
• Partially Paid Parental Leave
• Commuting Expense Reimbursement
• Work-from-Home and Internet Reimbursement
• Sports Center Access