Key Skills

Job Description

About Us At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table. While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. See what life is about at BCD M&E at bcdme.com/careers Project Manager, Meeting Management Fulltime | Hybride | Nederland Wekelijkse teamdag op kantoor in Utrecht, overige dagen flexibel vanuit huis Ben jij een organisatietalent dat energie krijgt van het coördineren van meetings en events? Dan hebben wij de uitdaging voor jou. Als Project Manager ben jij de schakel tussen onze klanten en (interne) partners. Je bent onder meer verantwoordelijk voor het zoeken naar de juiste locatie, het onderhandelen over tarieven en voorwaarden, het afsluiten van contracten en het beheren van budgetten. Afhankelijk van het project kun je daarnaast ook verantwoordelijk zijn voor deelnemersregistratie, het ontwikkelen van websites (op ons eigen platform) en ga je incidenteel mee on-site om ervoor te zorgen dat alles op locatie soepel verloopt. We zoeken iemand die hoogwaardige ondersteuning biedt bij meetings, het overzicht bewaart en meerdere projecten tegelijkertijd succesvol weet te managen. Klinkt dit als jouw volgende stap? Lees dan verder. Wat Ga Je Doen Je hebt de regie over het volledige traject van meetings en events, van aanvraag en locatie-selectie tot uitvoering en evaluatie. Je zoekt de meest geschikte hotels en locaties op basis van de wensen van de klant Je onderhandelt offertes van leveranciers voor de beste tarieven en voorwaarden Je bewaakt het budget en houdt grip op alle kosten Je stuurt leveranciers aan tijdens het gehele proces Je rapporteert in onze interne systemen op meeting informatie en budget Je neemt deel aan events die georganiseerd worden door onze partners Je initieert procesverbeteringen die aansluiten bij de strategie van het bedrijf Je gebruikt je creativiteit om het event voor de klant tot een succes te maken Wat Goed Is Om Te Weten Onze projecten variëren van kleine bijeenkomsten met 10 tot grotere evenementen met 500 deelnemers De communicatie binnen ons team is open, flexibel en transparant Jij bent de expert voor onze klanten en verantwoordelijk voor het volgen van alle processen We werken voornamelijk vanuit huis, maar we komen elke week samen op ons hoofdkantoor in Utrecht Wat Neem Je Mee Een Bachelor diploma of vergelijkbare ervaring met een zakelijke focus Ervaring in meeting- of eventmanagement in een internationale of corporate omgeving. Algemene kennis van bestemmingen, hotels en leveranciers is een must Uitstekende mondelinge en schriftelijke communicatieve vaardigheden in het Nederlands en Engels Ervaring met Office 365 Kennis van Cvent is een plus Jij Bent Uitstekend in het balanceren van meerdere prioriteiten Georganiseerd, efficiënt en precies, met een scherp oog voor detail Sterk in het opbouwen en onderhouden van zakelijke relaties Een expert in het vinden van je weg in diverse (online) systemen Besluitvaardig en proactief In staat om je aan te passen aan veranderingen Wat Wij Bieden Een open en informele cultuur gericht op doelen waarbij jouw geluk en carrièregroei voorop staan Een concurrerend salaris Uitgebreide secundaire arbeidsvoorwaarden, zoals een pensioenregeling, kortingen op reizen en hotels, en mogelijkheden voor vrijwilligerswerk en duurzaamheid initiatieven en persoonlijke ontwikkeling. De salarisrange voor deze functie ligt tussen de 38.000 en 45.000 euro bruto per jaar. Het uiteindelijke salaris hangt af van je kwalificaties, vaardigheden en ervaring. Klinkt dit als jouw volgende stap? Solliciteer vandaag nog en maak impact. Project Manager, Meeting Management Fulltime | Hybrid | The Netherlands Weekly team day at the Utrecht office, other days flexible working from home Are you an organised professional who thrives on coordinating meetings and events? Then this could be the opportunity for you. As Project Manager, you will act as the link between our clients and internal partners. Your responsibilities will include sourcing the right venue, negotiating rates and terms, contracting, and managing budgets. Depending on the project, you may also be responsible for attendee registration, website development (on our in-house platform), and occasionally providing onsite support to ensure everything runs smoothly. We are looking for someone who can deliver high-quality meeting support, maintain a clear overview, and manage multiple projects at the same time. If this sounds like your next career move, read on. As a Project Manager You Will Have overall responsibility for the planning and execution of events Source hotel/venue availability based on the program specifications Utilize and leverage Client preferred hotel agreements when negotiating hotel contracts Ensure supplier quotations are fully negotiated to secure the best possible rates and conditions Manage external vendors and suppliers – for sourcing, negotiating, contracting and event delivery Financial responsibility of the event budget – from budget preparation to final reconciliation Participate in events organized by our partners Track and report hotel room nights, spending, and cost savings Ensure the integrity of technology-related data Initiate process improvements that align with the client’s strategies and long-term goals You Should Know Programs will vary in scopes and size, ranging from 10 to 500 attendees Communication within the team is open and flexible You will be responsible for adhering to all processes and serving as your client’s subject matter expert The role is home-based, but the team meets once a week at our head office in Utrecht What We Are Looking For BA preferred or similar level of experience with a business focus Experience in meetings management, understanding of meeting types and considerations General knowledge of destinations, hotels, and suppliers Excellent oral and written communication skills in both Dutch and English Proficiency with Microsoft Office 365 Knowledge of Cvent is a plus You Are Good At Effective time management and balancing multiple priorities Being organized, efficient, accurate with attention to detail Being proactive Effective communication with colleagues and vendors Managing event budgets and maintaining financial accuracy Building relationships What We Offer You A purpose-driven culture where we are committed to your happiness and career growth Competitive salary Extensive benefits, including comprehensive healthcare, retirement plans, support for continued education, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities, and a robust employee recognition program The salary range for the role is between 38.000 euro and 45.000 euro gross per year. The actual pay will depends on your qualifications, skills and experience. Ready for your next career move? Apply today and make a real impact. THE PERKS Flexible Working We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best. Room to Grow Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow. Everyone has a voice We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected. Make your move The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move. We’ve got you covered Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program. We’re positive. You’ll love it. It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Core Responsibilities

The Project Manager is responsible for the end-to-end coordination of meetings and events, including venue sourcing, budget management, and vendor negotiations. They act as the primary link between clients and internal partners to ensure high-quality delivery and process efficiency.

Requirements

Candidates should possess a Bachelor degree or equivalent experience in a corporate or international meeting management environment. Proficiency in English and Dutch, along with experience in Microsoft Office 365 and Cvent, is required.

Benefits

• Comprehensive healthcare
• Retirement plans
• Continued education support
• Travel and hotel discounts
• Volunteer opportunities
• Sustainability initiatives
• Employee recognition program