Key Skills

Job Description

Your role In this role, you are responsible for supporting the Chief Policy Officer (CPO) within the PGGM Investment Management (IM) Board and the Director of Tax, Legal & Regulatory. The CPO is responsible for advising our client, PFZW, on its investment strategy and policy. The Director of TL&R leads the Tax, Legal & Regulatory department and is responsible for legal affairs, legislation, regulations, and licensing. As such, you will operate in a dynamic and substantively complex environment where long-term strategy, investment policy, legislation and regulations, and stakeholder management all converge. You understand their areas of operation, priorities, working methods, and stakeholders, and you proactively anticipate their needs. As the primary point of contact, you think ahead, identify what is required, and ensure they are well-prepared for meetings and decision-making processes. At the same time, you always keep the bigger picture of the broader Board agenda in mind. You actively coordinate with your fellow EAs to ensure consistency in support and to keep collective interests at the forefront. Together with your colleagues, you are responsible for creating stability, focus, and a clear overview for the Board as a whole. You coordinate closely, distribute team tasks smartly, and step in for one another whenever necessary. This collaborative approach creates a consistent, reliable, and high-quality support system. Together, you ensure that board members can focus entirely on strategic priorities. Within this team, you take ownership of your specific responsibilities, directly supporting two board members, while always acting in the best interest of the Board as a whole. You actively contribute to team agreements, process optimization, and peer feedback, ensuring that the support provided to the Board continuously evolves and improves. The Executive Assistant team is part of the Business Management department. In your role as Executive Assistant, you will report to the Head of Business Management. You will also collaborate closely with the wider Business Management team, including colleagues focused on strategic projects, corporate governance, and the strategic partnership with our client, Stichting Pensioenfonds Zorg en Welzijn (PFZW). Key Responsibilities Managing complex calendars and email inboxes for the Board members Coordinating and preparing meetings (including Management Team meetings) Monitoring action items, deadlines, and decision-making processes Managing archives and digital workspaces (Teams / SharePoint / iBABS) Processing and verifying invoices Drafting and supporting the creation of presentations and briefing notes Your department The Business Management team consists of three specialized expertise groups that collaborate to realize IM’s strategic agenda~ Partnership Management & Evaluation~ Responsible for the strategic collaboration with PFZW, governance agreements, and evaluating products and services. Management Consultants & Corporate Secretariat~ Focused on strategic support for the IM Board, corporate governance, and translating strategy into implementation. Executive Assistants~ Form the organizational backbone of the PGGM IM Board team. As a team, you provide structure, overview, support, and connection both within and outside the Board. Collaboration, continuity, and a standardized way of working are central to this team. Your profile You are an energetic and committed team player who thrives on collaboration and takes true ownership of their work. You gain energy from working in a dynamic environment where no two days are the same and where teamwork is critical to success. You are proactive, structured, and decisive. You know how to prioritize effectively, maintain a clear overview, and possess a strong intuition for organizational dynamics. You switch effortlessly between different stakeholders and navigate a complex organization with ease. You communicate clearly and professionally, and you know how to connect people effectively. You are discreet, reliable, and have a strong sense of responsibility. At the same time, you actively contribute ideas for improvement and take initiative to organize the team's work even better and smarter. Profile & Requirements A minimum of 7 years of relevant working experience Affinity with asset management and legislation & regulations Experience within a financial institution or asset manager is an advantage Strong team player with excellent communication skills Proactive, structured, and decisive High sense of responsibility and strict discretion Organizationally sensitive with strong connecting skills Ability to weigh competing interests and set priorities at both the team and Board level Fluent in both Dutch and English, both written and spoken (hard requirement) Experience with Office 365, MS 365 Copilot, and iBABS is required Completed secretarial training, preferably as an Executive Secretary / Personal Assistant We offer At PGGM we are proud of our core values~ trust, teamwork and innovation. These values arose from the best stories of our colleagues, moments when they were at their best. We believe those moments occur when you can be 100% yourself. At PGGM, we value the unique combination of your personal and professional attributes. Because what really counts at PGGM are people, one hundred percent! At PGGM, you can count on~ A pleasant workplace at our office in Zeist and, from the middle of 2028, in the center of Utrecht. A gross monthly salary in scale 13 between €3.145,- and €4.493,- based on 36 hours, depending on your knowledge and experience. A thirteenth month. A good pension scheme as a member of the PFZW pension fund (71% paid by PGGM, 29% by the employee). An annual Fit for the Future budget of €300 net, which you can use to improve your mental, physical, or financial fitness. A generous training budget for internal and external training courses or education. More than 26 vacation days (employees can choose to swap up to two national Christian holidays for a day that is important to them). Flexibility in working hours and working from home options. A net internet allowance of €45 per month (€540 per year). Group discount on supplementary health insurance (21% in 2024) and dental insurance (15% in 2024). A work-from-home arrangement with a maximum allowance of €900 to set up a health and safety-compliant home office. You can find more information about our terms of employment and salary scales in our collective labor agreement~ read more Want to know more? Is this your new role at PGGM? Would you like to join us and share the responsibility of ensuring a good pension for more than 5.6 million pension participants? Then apply for this vacancy. Do you have any questions? Please contact recruiter Dennis Derkss via [email protected]. More information about the application process can be found on our website~ Our application procedure | PGGM. PGGM and Hybrid Working At PGGM, we have created a hybrid working environment that enables us to combine flexibility with collaboration. Our employees have the opportunity to work both in the office and remotely, depending on their personal preferences and the nature of their work. By offering hybrid working, we aim to give our employees the freedom to shape their own working style, while at the same time retaining the benefits of a shared workplace. Application Process Upon receiving your application, we will follow a number of steps to see if we are a good match for each other. During the recruitment and selection process for new employees, PGGM collects and processes personal data, which may also include reviewing social media profiles. PGGM believes it is highly important that this is done carefully, confidentially, transparently, and in accordance with the General Data Protection Regulation (GDPR) and related laws and regulations. Please read this document to understand what happens to your personal data. Note to Agencies and Intermediaries We are aware that many external parties would like to assist in our search or offer their services for this vacancy; however, at PGGM, we recruit our new colleagues directly. Acquisition regarding recruitment and selection assignments or unsolicited CV submissions are therefore not appreciated and will not be processed. Should we require external support, we will contact you directly. We always communicate via official PGGM email addresses (@pggm.nl). Have you been approached by a third party and/or do you doubt whether the contact is genuinely on behalf of PGGM? Please feel free to verify if there is indeed a legitimate partnership with third parties by sending us an email or giving us a call.

Core Responsibilities

The Executive Assistant will manage complex calendars, coordinate meetings, and monitor decision-making processes for two Board members. They will also provide high-level administrative support, including drafting presentations and managing digital workspaces to ensure the Board can focus on strategic priorities.

Requirements

Candidates must have at least 7 years of relevant experience and a completed secretarial training, preferably as an Executive Secretary or Personal Assistant. Proficiency in Dutch and English, along with experience in Office 365 and iBABS, is strictly required.

Benefits

• Thirteenth month
• Pension scheme
• Fit for the future budget
• Training budget
• Vacation days
• Internet allowance
• Health insurance discount
• Dental insurance discount
• Home office setup allowance