Senior Document Controller
Key Skills
Job Description
Job Overview:
The Senior Document Controller has developed specialized Document Control-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. The Senior Document Controller is skilled in various processes, procedures, and systems.
Responsibilities
Key Tasks and Responsibilities:
- Assist the Lead Document Management lead in completing the day-to-day project activities
- Gain experience in the following work area: iDocs
- Develop basic technical skills to complete assigned work
- Become familiar with specific aspects of the contract and project team requirements pertaining to information management and project delivery (standards, procedures, and EDMS)
- Read and implement project-specific information management procedures and work instruction
- Create work instructions where needed
- Implement project-specific information management procedures and work instruction
- Communicate document management solutions and concepts to the project team
- Responsible for identifying information management issues or areas of improvement
- Continue developing skills to complete repetitive tasks efficiently
- Participates in project documentation audits
- Ensure all project team members have the appropriate training for EDMS as required
- Prioritize and organize own/team’s work to meet agreed-upon deadlines
- Accurately track, log, and distribute releases of both internal and external documentation, including metadata
- Archive project records
- Index and distribute project documents in an accurate and timely manner
Reports to:
Project: Lead Document Management/PEM
Functional: Department Manager
Liaise with: Lead Document Management, Project Engineering, Project Management, and Department Manager
Supervises: Assigned Document Controllers
Qualifications
Essential Qualifications and Education:
- 5 years minimum Document Management experience with a major contractor or consultant
- Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
- Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
- Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project
- Hands-on experience in EPC project execution in the Oil and Gas contracting industry
- Ability to work as a team member as well as act as a team leader (if the position is a Lead position)
- Successful communication skills, business acumen, and decision-making capability
- Certified iDocs Trainer (preferable)
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Lutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients’ needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.
Core Responsibilities
The Senior Document Controller is responsible for managing project documentation, including indexing, distributing, and archiving records while ensuring compliance with project standards. They also support the Lead Document Management team by identifying process improvements and training team members on EDMS software.
Requirements
Candidates must have a minimum of 5 years of document management experience within the Oil and Gas or EPC industry. A bachelor's degree or equivalent diploma is required, along with proficiency in EDMS software and Microsoft Office programs.
About McDermott
Industry: Staffing and Recruiting
Company size: 201-500 employees
Lutech Resources is a global recruitment business, providing a complete and integrated scope of resource management for a wide range of leading companies within the energy sector. We advance people’s careers and enable continued growth for industries both upstream (oil & gas exploration and production, Mining, LNG) and downstream (petrochemicals and refineries). Organizations we serve require top talent, by helping them find the right managers, contractors, engineers, project managers and other high-level professionals, we play a vital role within the industry and in the careers of many. With principal locations in the United Kingdom, Netherlands, Philippines and United States, we specialize in the provision of multi-discipline engineering, project management and technical field staff. We have expanded our expertise to include power and automation, energy, utility, and manufacturing industries. From the UK and across Europe, throughout the Americas and Canada as well as the Middle East, Asia and Australia, we are active in servicing project sites across the globe. Whatever your project needs, large-small, Lutech Resources has talent, experience to support you. Here at Lutech Resources we support our talent. With our rich history, background, vast resources, and access to a wide range of strategic positions with industry leaders we can effectively serve our clients. With an extensive and growing international community of qualified specialists you will enjoy the support and stability of an experienced company that truly values its team members.