Key Skills

Job Description

Administrative Coordinator Apply Now JOIN OUR CORDERMAN TEAM Corderman & Company, a leading Boston-based construction management firm and multi-year Top Places to Work award winner, is seeking an organized and dependable Administrative Coordinator to support day-to-day operations at our Boston office. This is a 100% in-person role for someone who enjoys variety, takes ownership of recurring processes, and helps keep the office running smoothly for the entire team. Reporting to the Senior Financial Operations Manager, the Administrative Coordinator will support office operations and facilities, as well as administrative tasks within Human Resources and Finance, serving as a key point of contact across the organization. This role offers room to grow, with the direction shaped over time by where your interests and strengths take you. WHAT YOU WILL DO OFFICE & FINANCIAL ADMINISTRATION Maintain office supplies, common areas, and the kitchen/café, including ordering weekly office lunches; serve as the primary liaison with building management for access and facilities issues Manage the main office phone line, incoming/outgoing packages, and general office administrative needs Coordinate with IT and equipment vendors on phones, printers, AV, and other office technology; track and maintain hardware and device inventory Maintain inventory and distribution of company apparel and branded gear Support day-to-day financial administration, including maintaining and processing financial records as needed Maintain organized filing and retention systems for contracts; support subcontractor compliance and contract tracking as needed PEOPLE ADMINISTRATION Provide HR administrative support, including new-hire paperwork, I-9 tracking, background checks, benefits enrollment processing, and interview scheduling Maintain the employee intranet, shared reference files, and certification/license tracking databases Coordinate new-hire onboarding logistics, including setup, scheduling, and check-ins, and manage off-boarding logistics including equipment and access Support the performance review process, including scheduling, deadlines, and documentation; document and file notes Coordinate scheduling, logistics, and attendance tracking for employee training and development programs Prepare and run the weekly staff meeting and provide calendar/scheduling support for leadership Support office events, outings, and employee recognition efforts Prepare materials for internal meetings and support Marketing with external presentation logistics WHAT YOU WILL BRING Strong organizational skills and the ability to manage multiple priorities in a fast-paced office environment Excellent written and verbal communication skills High attention to detail and sound judgment when handling confidential information Comfort with, or willingness to learn, AI tools to streamline day-to-day administrative tasks Proficiency in Microsoft Office Suite; familiarity with Canva or similar tools a plus Positive, team-oriented attitude aligned with Corderman’s collaborative culture Ability to work independently and take ownership of recurring administrative processes REQUIRED QUALIFICATIONS High school diploma required; additional coursework or certifications a plus 3+ years of administrative or office coordination experience Proven ability to maintain confidentiality with sensitive information Ability to pass a background check and drug screening Why Corderman & Company | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | At Corderman & Company, We Believe Exceptional Work Starts With a Strong Foundation, And That Means Taking Care Of Our People. We Offer a Best-in-class Benefits Package Designed To Support Every Aspect Of Your Life, Including: Comprehensive health, dental, vision, disability, and life insurance Competitive salary, bonuses, profit sharing, and 401(k) with company match Paid parking or commuter passes Flexible time off and paid holidays Paid parental, medical, and personal leave, along with adoption assistance Wellness support including fitness reimbursement and mental health resources Company iPhone and laptop, plus Corderman-branded gear like Carhartt and Truewerk A fully stocked kitchen with coffee, organic snacks, and drinks in the Corderman Café Local outings, team events, and annual trips to destinations like Provincetown and Vermont Paid training, certifications, senior mentorship, and career growth opportunities Corderman-sponsored volunteer opportunities and paid days for community service We take pride in how we build both our projects and our teams. Ready to Apply? Please send your cover letter and resume to: [email protected] The salary range for this position is $55,000-$70,000. The stated salary range represents the company’s good-faith estimate of compensation for this role at the time of posting. Final compensation will be determined based on factors such as experience, skills, and qualifications. Corderman & Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. Return to Careers Page Administrative Coordinator Apply Now JOIN OUR CORDERMAN TEAM Corderman & Company, a leading Boston-based construction management firm and multi-year Top Places to Work award winner, is seeking an organized and dependable Administrative Coordinator to support day-to-day operations at our Boston office. This is a 100% in-person role for someone who enjoys variety, takes ownership of recurring processes, and helps keep the office running smoothly for the entire team. Reporting to the Senior Financial Operations Manager, the Administrative Coordinator will support office operations and facilities, as well as administrative tasks within Human Resources and Finance, serving as a key point of contact across the organization. This role offers room to grow, with the direction shaped over time by where your interests and strengths take you. WHAT YOU WILL DO OFFICE & FINANCIAL ADMINISTRATION Maintain office supplies, common areas, and the kitchen/café, including ordering weekly office lunches; serve as the primary liaison with building management for access and facilities issues Manage the main office phone line, incoming/outgoing packages, and general office administrative needs Coordinate with IT and equipment vendors on phones, printers, AV, and other office technology; track and maintain hardware and device inventory Maintain inventory and distribution of company apparel and branded gear Support day-to-day financial administration, including maintaining and processing financial records as needed Maintain organized filing and retention systems for contracts; support subcontractor compliance and contract tracking as needed PEOPLE ADMINISTRATION Provide HR administrative support, including new-hire paperwork, I-9 tracking, background checks, benefits enrollment processing, and interview scheduling Maintain the employee intranet, shared reference files, and certification/license tracking databases Coordinate new-hire onboarding logistics, including setup, scheduling, and check-ins, and manage off-boarding logistics including equipment and access Support the performance review process, including scheduling, deadlines, and documentation; document and file notes Coordinate scheduling, logistics, and attendance tracking for employee training and development programs Prepare and run the weekly staff meeting and provide calendar/scheduling support for leadership Support office events, outings, and employee recognition efforts Prepare materials for internal meetings and support Marketing with external presentation logistics WHAT YOU WILL BRING Strong organizational skills and the ability to manage multiple priorities in a fast-paced office environment Excellent written and verbal communication skills High attention to detail and sound judgment when handling confidential information Comfort with, or willingness to learn, AI tools to streamline day-to-day administrative tasks Proficiency in Microsoft Office Suite; familiarity with Canva or similar tools a plus Positive, team-oriented attitude aligned with Corderman’s collaborative culture Ability to work independently and take ownership of recurring administrative processes REQUIRED QUALIFICATIONS High school diploma required; additional coursework or certifications a plus 3+ years of administrative or office coordination experience Proven ability to maintain confidentiality with sensitive information Ability to pass a background check and drug screening Why Corderman & Company | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | WHY CORDERMAN & COMPANY | At Corderman & Company, We Believe Exceptional Work Starts With a Strong Foundation, And That Means Taking Care Of Our People. We Offer a Best-in-class Benefits Package Designed To Support Every Aspect Of Your Life, Including: Comprehensive health, dental, vision, disability, and life insurance Competitive salary, bonuses, profit sharing, and 401(k) with company match Paid parking or commuter passes Flexible time off and paid holidays Paid parental, medical, and personal leave, along with adoption assistance Wellness support including fitness reimbursement and mental health resources Company iPhone and laptop, plus Corderman-branded gear like Carhartt and Truewerk A fully stocked kitchen with coffee, organic snacks, and drinks in the Corderman Café Local outings, team events, and annual trips to destinations like Provincetown and Vermont Paid training, certifications, senior mentorship, and career growth opportunities Corderman-sponsored volunteer opportunities and paid days for community service We take pride in how we build both our projects and our teams. Ready to Apply? Please send your cover letter and resume to: [email protected] The salary range for this position is $55,000-$70,000. The stated salary range represents the company’s good-faith estimate of compensation for this role at the time of posting. Final compensation will be determined based on factors such as experience, skills, and qualifications. Corderman & Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. Return to Careers Page Administrative Coordinator JOIN OUR CORDERMAN TEAM Corderman & Company, a leading Boston-based construction management firm and multi-year Top Places to Work award winner, is seeking an organized and dependable Administrative Coordinator to support day-to-day operations at our Boston office. This is a 100% in-person role for someone who enjoys variety, takes ownership of recurring processes, and helps keep the office running smoothly for the entire team. Reporting to the Senior Financial Operations Manager, the Administrative Coordinator will support office operations and facilities, as well as administrative tasks within Human Resources and Finance, serving as a key point of contact across the organization. This role offers room to grow, with the direction shaped over time by where your interests and strengths take you. WHAT YOU WILL DO OFFICE & FINANCIAL ADMINISTRATION Maintain office supplies, common areas, and the kitchen/café, including ordering weekly office lunches; serve as the primary liaison with building management for access and facilities issues Manage the main office phone line, incoming/outgoing packages, and general office administrative needs Coordinate with IT and equipment vendors on phones, printers, AV, and other office technology; track and maintain hardware and device inventory Maintain inventory and distribution of company apparel and branded gear Support day-to-day financial administration, including maintaining and processing financial records as needed Maintain organized filing and retention systems for contracts; support subcontractor compliance and contract tracking as needed PEOPLE ADMINISTRATION Provide HR administrative support, including new-hire paperwork, I-9 tracking, background checks, benefits enrollment processing, and interview scheduling Maintain the employee intranet, shared reference files, and certification/license tracking databases Coordinate new-hire onboarding logistics, including setup, scheduling, and check-ins, and manage off-boarding logistics including equipment and access Support the performance review process, including scheduling, deadlines, and documentation; document and file notes Coordinate scheduling, logistics, and attendance tracking for employee training and development programs Prepare and run the weekly staff meeting and provide calendar/scheduling support for leadership Support office events, outings, and employee recognition efforts Prepare materials for internal meetings and support Marketing with external presentation logistics WHAT YOU WILL BRING Strong organizational skills and the ability to manage multiple priorities in a fast-paced office environment Excellent written and verbal communication skills High attention to detail and sound judgment when handling confidential information Comfort with, or willingness to learn, AI tools to streamline day-to-day administrative tasks Proficiency in Microsoft Office Suite; familiarity with Canva or similar tools a plus Positive, team-oriented attitude aligned with Corderman’s collaborative culture Ability to work independently and take ownership of recurring administrative processes REQUIRED QUALIFICATIONS High school diploma required; additional coursework or certifications a plus 3+ years of administrative or office coordination experience Proven ability to maintain confidentiality with sensitive information Ability to pass a background check and drug screening At Corderman & Company, We Believe Exceptional Work Starts With a Strong Foundation, And That Means Taking Care Of Our People. We Offer a Best-in-class Benefits Package Designed To Support Every Aspect Of Your Life, Including: Comprehensive health, dental, vision, disability, and life insurance Competitive salary, bonuses, profit sharing, and 401(k) with company match Paid parking or commuter passes Flexible time off and paid holidays Paid parental, medical, and personal leave, along with adoption assistance Wellness support including fitness reimbursement and mental health resources Company iPhone and laptop, plus Corderman-branded gear like Carhartt and Truewerk A fully stocked kitchen with coffee, organic snacks, and drinks in the Corderman Café Local outings, team events, and annual trips to destinations like Provincetown and Vermont Paid training, certifications, senior mentorship, and career growth opportunities Corderman-sponsored volunteer opportunities and paid days for community service We take pride in how we build both our projects and our teams. Ready to Apply? Please send your cover letter and resume to: [email protected] The salary range for this position is $55,000-$70,000. The stated salary range represents the company’s good-faith estimate of compensation for this role at the time of posting. Final compensation will be determined based on factors such as experience, skills, and qualifications. Corderman & Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. CORDERMAN & COMPANY, INC. Boston, MA Portland, ME [email protected] 617.542.9200 © Corderman & Company, Inc. All Rights Reserved. HQ: 9 Channel Center Street, Ste 400, Boston, MA 02210 Privacy Terms + Conditions

Core Responsibilities

The Administrative Coordinator supports day-to-day office operations, facilities management, and general administrative tasks for the Finance and HR departments. Key duties include managing office supplies, coordinating new-hire onboarding, and maintaining financial and employee records.

Requirements

Candidates must have a high school diploma and at least 3 years of administrative or office coordination experience. Proficiency in Microsoft Office and the ability to handle sensitive, confidential information are required.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Life Insurance
• Bonuses
• Profit Sharing
• 401(k) With Company Match
• Paid Parking
• Commuter Passes
• Flexible Time Off
• Paid Holidays
• Paid Parental Leave
• Paid Medical Leave
• Paid Personal Leave
• Adoption Assistance
• Fitness Reimbursement
• Mental Health Resources
• Company iPhone
• Company Laptop
• Paid Training
• Certifications
• Senior Mentorship
• Career Growth Opportunities
• Paid Community Service Days