Goal

Provide professional procurement, contract management, and contract administration services to Aramco Europe and SAO, ensuring timely delivery of compliant, high-quality services while achieving best overall value.

General Profile

The Contract Manager & Administrator is responsible for managing and administering contracts procured and overseen by Aramco Europe on behalf of SAO and other affiliates. This includes ownership of contracts handed over to the Contract Management & Administration Group (CMAG) by the Services Procurement Unit, ensuring execution in accordance with agreed terms, and providing regular progress reporting to the Proponent. The role maintains oversight of contract execution, contractor performance, cost compliance, stakeholder communication, and accurate documentation throughout the contract lifecycle. The Contract Manager & Administrator is accountable for the full contract administration lifecycle, including work order/release purchase order management, invoice processing, performance monitoring, records management, support in claims handling, and contract closeout. The role also serves as the primary point of contact for internal and external stakeholders, including contractors, on all matters related to contract administration.

Functional Specific Responsibilities

• Ensure that all parties to the contract adhere to agreed terms and provide timely reporting on contract status and utilization to the end user. 
• Maintain complete and organized records of all documentation, communication, financial commitments, key deliverables, milestones, contract duration, and contract closeout activities. 
• Collaborate with end users and the Services Procurement Unit to ensure timely initiation of the contract procurement process. 
• Monitor contractor performance and maintain accurate vendor performance records. 
• Collaborate with the Law Department, end users, and the Services Procurement Unit in the claims handling process, implement lessons learned, and address operational tasks arising from internal audit observations related to contract administration. 
• Advise stakeholders on deviations from contract requirements. 
• Prepare contract documents, instruments, and correspondence as required. 
• Ensure proper registration of contracts and maintenance of contract records in SAP. 
• Respond to general contract inquiries from internal and external stakeholders. 

Functional Specific Requirements

• Bachelor’s degree or equivalent, preferably in Business Administration, Economics, 
• Accounting, Law, Procurement, or Supply Chain. 
• If not in possession of a bachelor’s degree, equivalent professional expertise gained 
  through approximately 5+ years of relevant work experience may be considered. 
• Knowledge and experience covering the full contract lifecycle, including initiation, 
  procurement, award, management and administration, and closeout. 
• Ability to track financial and budgetary status and understand applicable legislative 
  and compliance requirements. 
• Good command of English, both written and verbal. 
• Proficiency in Microsoft Office applications, SAP/ERP systems, and relevant digital 
  procurement or contract management tools.