Executive Administrative Assistant
Key Skills
Job Description
Make a visible impact at a leading global asset manager by keeping high performing teams focused and effective. You will be the trusted partner to leaders across European Institutional Client Advisors and Multi Asset Solutions, orchestrating priorities, time, and logistics. Your work will enable meaningful client outcomes, research, and investment execution across the region. If you are organized, resourceful, and energized by a fast pace, this opportunity is for you.
As an Executive Administrative Assistant in European Institutional Client Advisors and Multi Asset Solutions, you will coordinate complex calendars, meetings, travel, and expenses while keeping leaders informed and prepared. You will act as a thoughtful gatekeeper, anticipate needs, and maintain momentum across competing priorities. Together, we will deliver exceptional client service, seamless events, and strong operational discipline with professionalism and discretion.
Job responsibilities
- Manage complex calendars for senior leaders and proactively sequence priorities
- Serve as a thoughtful gatekeeper for meetings and time, ensuring the right focus
- Schedule meetings, interviews, and visitor logistics across offices and time zones
- Book travel and prepare detailed itineraries and agendas in line with policy
- Process invoices and expenses accurately and on time, including research related invoices
- Maintain secure area access and complete quarterly certifications
- Execute audit and compliance actions associated with role or regulation changes
- Organize the business management pipeline in spreadsheets and prepare monthly summaries
- Plan and run the quarterly Multi Asset Solutions Summit, including speakers, rooms, and technology
- Liaise with facilities, technology support, and multimedia teams to resolve on-site needs
- Prepare and print client materials and ensure timely delivery for meetings
Required qualifications, capabilities, and skills
- Advanced experience as an executive assistant supporting senior leaders
- Experience in asset and wealth management or a similar financial services environment
- Advanced proficiency with Microsoft Excel, PowerPoint, Outlook, and Word
- Exceptional written and verbal communication skills with a professional, friendly approach
- Demonstrated ability to manage multiple priorities with excellent attention to detail
- Proven judgment and discretion handling confidential information
- Strong problem solving and decision making skills
- Ability to work independently and as part of a team
- Comfort working in a fast paced environment with evolving priorities
- Willingness to flex working hours when needed to support business needs
- Experience coordinating events, travel, and visitor logistics across locations
Preferred qualifications, capabilities, and skills
- Experience supporting leaders across Europe and the United States time zones
- Experience coordinating large multi day events with speakers and technology rehearsals
- Familiarity with internal request and access management systems
- Experience processing research broker invoices and reconciliations
- Experience creating client ready materials and partnering with multimedia teams
- Fluency in an additional European language
- Comfort mentoring peers within an administrative assistant community
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.
Core Responsibilities
The Executive Administrative Assistant will manage complex calendars, travel, and expenses for senior leaders while acting as a gatekeeper for meetings and priorities. They will also coordinate large-scale events, prepare client materials, and ensure operational discipline across the European Institutional Client Advisors and Multi Asset Solutions teams.
Requirements
Candidates must have advanced experience as an executive assistant supporting senior leaders, preferably within the financial services or asset management sector. Proficiency in Microsoft Office suite and strong communication, problem-solving, and organizational skills are essential for this role.
About JPMorgan Chase & Co.
Industry: Financial Services
Company size: 10,001+ employees
With a history tracing its roots to 1799 in New York City, JPMorganChase is one of the world's oldest, largest, and best-known financial institutions—carrying forth the innovative spirit of our heritage firms in global operations across 100 markets. We serve millions of customers and many of the world’s most prominent corporate, institutional, and government clients daily, managing assets and investments, offering business advice and strategies, and providing innovative banking solutions and services. Social Media Terms and Conditions: https://bit.ly/JPMCSocialTerms JPMorgan Chase & Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.